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4.00 Radiation Safety Committe

4.0.1 Membership  
4.0.2 Responsibilities  
4.0.3 Meetings  
4.04 Meeting Agenda

4.01 Membership

The Radiation Safety Committee is appointed by and reports to the Dean of Faculty (or his or her designated representative). Members must have experience in the use of radiation and in some aspect of radiation safety.

The Radiation Safety Office (RSO) is an ex officio member of the Committee.

The Chairperson is appointed by the Dean of Faculty.  The Chairperson's responsibilities include

1. calling meetings of the Committee,
   

2. making recommendations to the Dean of Faculty concerning the size and composition of the Committee,
   

3. preparing reports of Committee activities for the Dean of Faculty.

Under recommendation of the Chairperson and approval of the Dean of Faculty, the Committee may seek the advice of a consultant having special expertise in some aspect of radiation safety.  This consultant would normally be other members of Union College's faculty or staff, or emeriti.

4.02 Responsibilities

The Committee is charged with

1. setting College policies for radiation safety,
   

2. giving such advice and assistance as may be requested by the Director of ORS,  
   

3. giving approval to reactivate an operation involving radiation if such an operation has been stopped by the RSO,
   

4. evaluating the Institute's overall radiation safety program and the effectiveness of the administration of this program and making a brief written annual report to the Dean of Faculty.

4.03 Meetings

The Committee meets quarterly and also may be called at any time during the calendar year whenever matters of urgency arise, as determined by the Dean of Faculty, the Chairperson, or the RSO.  Guests may attend meetings at the invitation of the Chairperson.  In the event that meetings are held in the absence of the Chairperson, a chairperson pro tem will be selected from the attending members. 

The Committee holds some of its meetings at Institute radiation facilities for the purpose of inspecting the facilities and providing the members with a firsthand knowledge of each facility.  The committee attempts to visit each facility at least once a year.

Minutes of each meeting are distributed to the members, the Dean of Faculty (or his or her designated representative), and to the RSO.

4.04 Meeting Agenda

The meeting agenda shall include but not be limited to the following topics:

1. Old Business

   1. Minutes of previous meeting

   2. Outstanding regulatory inspection items
      

2. Regulatory Inspections since previous meeting

   1. Recommendations

   2. Violations
      

3. New Business Items

   1. Audits by the RSO

   2. New users (faculty or staff)
      

4. Current events affecting the Radiation Protection Program
   

5. Radiation exposures to Union College's faculty, staff, and students

   1. Quarterly Reports (ALARA)

   2. Annual Report (ALARA)

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