Check Requests
Check Requests are used when a prepayment is required or when a vendor will not accept a Purchase Order. All Check Requests follow Union College's Purchasing General Terms & Conditions.
Check Requests should be used for the following types of purchases:
- Stipends & Honorariums
- Performers & Speakers
- Legal Fees
Final authority of whether a check request can be issued lies within the Purchasing Office.
Check Request Instructions
- Check Request forms can be obtained from the Purchasing Office by calling 388-6107 or emailing Purchasing.
- Complete the Check Request form by explaining completely and in detail the reasons for payment. The account number(s) and object code(s) must also be assigned.
Please note that:
- All vendors or payees require a full name and complete address.
- All payments to individuals for services rendered including teaching, instruction, speaking, or other services require a Social Security Number or Federal Identification Number.
When special mailing instructions are required, please attach an addressed envelope with the Check Request form and indicate the mailing instructions clearly on the Check Request form.
- Attach the invoice or other appropriate backup documentation to the Check Request form.
- Obtain the appropriate signature(s) of the Account Director(s) paying for the purchases.
- Keep the pink copy and any copies of invoices or backup information.
- The completed Check Request form (blue copy) with the invoice or other appropriate documentation should be forwarded directly to Accounts Payable.
- Checks will be mailed to the payee during the next check run.