Mail Procedures

Sorting Mail

• Sorting the library mail is the top priority of all tasks.
• Bring an empty book truck and the mailroom key (in Periodicals Assistant’s cubicle) to the mailroom.
• Mail is sorted into five separate categories:
  1. Periodicals
  2. Government Documents (Gov Docs)
  3. Interlibrary Loan (ILL)
  4. Acquisitions
  5. All Library People/Staff (individual staff in Schaffer Library, Writing Center, and Instructional Technology).

   

• Sort mail into these 5 categories and deliver to appropriate departments:
  • Interlibrary Loan – main floor behind circulation desk
  •  Gov Docs – main floor behind circulation desk
  • Staff – 3rd floor administrative office on the chair in front of secretary’s desk
  • Acquisitions mail stays in the ***mailroom (except for envelopes which go in staff mail)
  •  Periodicals – bring to periodicals workstation area

***Packages from book publishers (e.g. Midwest, Blackwells, Gale Group, etc.) are marked “Acquisitions Dept.”. Place these packages on the counter in the mailroom.

• Call x6277 if there are any huge packages which are too big to be delivered (e.g. computer monitors, projection screens).
• Put any misdirected mail into Campus Mail or U.S. Mail basket.
• Stack all empty mail bins on the bottom shelf of the bookcase in the mailroom.
• When mail is done, return key to the hook.