006/007 Editing Guide

006/007 Editing Guide

Technical Services, Schaffer Library, Union College

006 and 007 fields may be entered either on OCLC or in III. These fields, however, must be entered in a different manner from other MARC fields. Instructions for each field are given below for each editing system.

006

OCLC

When you are in a record, go through the Edit menu in OCLC Connexion. Drop down to the Field 006 entry (towards the bottom of the list). Slide over to Insert. Then slide over to the appropriate material type for the additional format in the resulting list -- Books, Computer Files, Maps, etc. (There also are keyboard shortcuts, but these are fairly complicated.)

OCLC will respond with a template for the 006. For musical sound recordings only, the default code of 'i' will have to be changed to 'j'. Otherwise, OCLC's defaults are all accepted by the library, so simply click the 'OK' button on the pop-up box to accept them. The correct 006 will be added to the record.

In general, we will only be coding for computer files, sound recordings, and visual materials. When several kinds of media are present we typically will use a record for the main item with appropriate 006s and 007s for the other media types. The 'mixed media' category is only for archival collections. On very rare occasions a published group of materials may be coded as a 'kit'; refer such materials to the Catalog Librarian for confirmation and specific coding.

III

In Millennium, hit [Enter] anywhere in the record. Type 'y' for the field group tag and then 006 for the MARC tag. The system will automatically space over the indicators. Type the appropriate type code for the material type per the table below (note that 006 is not used for microfilm or microfiche):

Computer Files (CD-ROMs, remote databases, floppy disks, etc.)

m

Sound Recordings (spoken Audio CDs)

i

Sound Recordings (musical Audio CDs)

j

Visual Materials (DVDs, videotapes, etc.)

g

Save the record after entering this code. There is other information which it is possible to code by expanding the field (an option under the Edit menu or through [Ctrl][R]). The library does not use this data however, so it is sufficient to supply only the type code from the list above.

007

OCLC

The 007 may be added like any other field on OCLC, following the standards for Multiple Format Items. The usual data for which an 007 is added by Schaffer Library are listed below. If the item varies from the description provided, refer it to the Catalog Librarian and/or consult the OCLC Bibliographic Formats and Standards regarding coding for the 007.

CD-ROMs

007 _ _ ‡a c ‡b o ‡e g

Remote Databases

007 _ _ ‡a c ‡b r ‡e n
Floppy Disks (3.5 inch) 007 _ _ ‡a c ‡b j ‡e a
Audio CDs (music or spoken) 007 _ _ ‡a s ‡b d ‡d f ‡e s ‡f n ‡g g

DVDs (with sound & color)

007 _ _ ‡a v ‡b d ‡d c ‡e v ‡f a ‡g i ‡h i

Videotapes (VHS with sound & color)

007 _ _ ‡a v ‡b f ‡d c ‡e b ‡f a ‡g h‡h o
Microfilm 007 _ _ ‡a h ‡b d ‡d b ‡e f
Microfiche 007 _ _ ‡a h ‡b e ‡d b ‡e m

III

In Millennium, hit [Enter] anywhere in the record. Type 'y' for the field group tag and then 006 for the MARC tag. The system will automatically space over the indicators. Type the appropriate type code for the material as indicated in the OCLC table above in the subfield a (‡a) position.

Then expand the field by using [Ctrl][R] or the Expand Field option under the Edit menu. Click on the links below for instructions on entering typical information for each format. For items that vary from these examples, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards.

CD-ROMs 007

Fill in only the three boxes in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.

This example is for standard 4 3/4 CD-ROMs. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for electronic resources.

Mat Catg c Spec Mat o Undefine  
Color   Dimens g Sound  
ImageBit   File Fmt   QA Targt  
Ant/Srce   LvlComp   RfmtQual  

This corresponds to OCLC coding of: 007 _ _ ‡a c ‡b o ‡e g

Floppy Disks 007

Fill in only the three boxes in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.

This example is for 3.5 inch floppy disks. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for electronic resources.

Mat Catg c Spec Mat j Undefine  
Color   Dimens a Sound  
ImageBit   File Fmt   QA Targt  
Ant/Srce   LvlComp   RfmtQual  

This corresponds to OCLC coding of: 007 _ _ ‡a c ‡b j ‡e a

Remote Databases 007

Fill in only the three boxes in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.

This example is for remote databases such as an Internet site or networked databases accessed via a subscription. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for electronic resources.

Mat Catg c Spec Mat r Undefine  
Color   Dimens n Sound  
ImageBit   File Fmt   QA Targt  
Ant/Srce   LvlComp   RfmtQual  

This corresponds to OCLC coding of: 007 _ _ ‡a c ‡b r ‡e n

Audio CDs 007

Fill in only the six boxes in bold below for either musical or spoken audio CDs. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.

This example is for standard 4 3/4 inch stereo audio CDs. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for sound recordings.

Mat Catg s Spec Mat d Undefine  
Speed f ConfPlay s Groove W n
Dimens g TapWidth   TapConf  
KindDisc   KindMat   KindCut  
S P Char   Cap Stor      

This corresponds to OCLC coding of: 007 _ _ ‡a s ‡b d ‡d f ‡e s ‡f n ‡g g

DVDs 007

Fill in only the five boxes in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.

This example is for DVDs with sound and in color. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for videorecordings.

Mat Catg v Spec Mat d Undefine  
Color c Format v SoundSep a
Med Snd i Dimens z ConfPlay  

This corresponds to OCLC coding of: 007 _ _ ‡a v ‡b d ‡d c ‡e v ‡f a ‡g i ‡h z

Videotapes 007

Fill in only the five boxes in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.<</p>

This example is for videotapes in VHS, with sound and in color. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for videorecordings.

Mat Catg v Spec Mat f Undefine  
Color c Format b SoundSep a
Med Snd f Dimens o ConfPlay  

This corresponds to OCLC coding of: 007 _ _ ‡a v ‡b f ‡d c ‡e b ‡f a ‡g f ‡h o

Microfiche 007

Fill in only the four fields in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.<</p>

This example is for 4x6 inch negative microfiche sheets. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for microforms.

Mat Catg h Spec Mat e Undefine  
Pos/Neg b Dimens m RedRange  
RedRatio   Color   Emulsion  
Generation   BaseFilm      

This corresponds to OCLC coding of: 007 _ _ ‡a h ‡b e ‡d b ‡e m

Microfilm 007

Fill in only the boxes fields in bold below. Use the mouse or the tab key to navigate between boxes. After entering the information in the fields, save the record; this will collapse the field.

This example is for 35 mm negative microfilm reels. For items that vary from this example, consult the Catalog Librarian and/or the OCLC Bibliographic Formats and Standards regarding coding for microforms.

Mat Catg h Spec Mat d Undefine  
Pos/Neg b Dimens f RedRange  
RedRatio   Color   Emulsion  
Generation   BaseFilm      

This corresponds to OCLC coding of: 007 _ _ ‡a h ‡b d ‡d b ‡e f