New York, New York - Posted on: Thursday 03/14/13
Description
This position is for a Legal Secretary / Administrative Assistant reporting to the Deputy Executive Director / General Counsel in an Information Technology agency. The position encompasses the performance of exceptionally difficult administrative, analytical and secretarial work in a confidential environment, including the typing and editing of highly confidential documents utilizing word processing software, the preparation and formatting of lengthy agreements, and other legal and non-legal documents. The successful candidate must be proficient in the use of word processing software; e.g. auto-generating and auto- updating tables of contents; performing legal editing utilizing red-lining, strikeouts, globally and for specific text; editing using bolding, underlining, etc.; must be proficient in document formatting. The successful candidate will be responsible for accurately maintaining correspondence, files, confidential materials, routing and answering mail and phone calls, ordering and keeping supplies for the unit; may supervise staff. The successful candidate must be proficient in Excel. The successful candidate will perform secretarial / administrative duties for legal staff and others reporting to the Deputy Executive Director / General Counsel, as time permits.
Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Preferred Skills
It is strongly preferred that candidates possess:
- A baccalaureate degree.
- Proficient in Word and Excel (current versions in use are Word 2010 and Excel 2010) and in other applications in the Microsoft Office 2010 suit.
- Excellent verbal and written communication skills and interpersonal skills.
- Ten years of satisfactory, full time progressively responsible clerical/administrative experience requiring independent decision making.
Related Links
Interested candidates please apply online at: https://a127-jobs.nyc.gov/
