Project Staff Assistant

Albany, NY - Posted on: Wednesday 01/14/15


The Professional Development Program (PDP) of the University at Albany’s Rockefeller College seeks service-minded applicants who are committed to performing high-quality work to fill a Project Staff Assistant position. Position is currently 50% FTE, subject to increase dependent upon funding.

Description of Duties

Incumbent will ensure that the training events receiving EIP reimbursement have been evaluated through a quality assurance process and meet required standards. Duties include, but are not limited to:

  • Monitor training organization submissions of required course materials for event approval
  • Conduct preliminary review of submitted materials to ensure completeness
  • Follow-up with training organizations regarding material submissions by phone, email and mail
  • Provide technical assistance to trainers/training organizations regarding the event approval criteria
  • Enter and manage the database elements for the event approval process
  • Collect and scan training evaluation forms from participants
  • Review and manage evaluation data to determine Level 1participant reaction
  • Conduct monitoring of various trainings for compliance as needed



Minimum Qualifications

  • Bachelor’s degree from a college or university accredited by a USDOE, or an internationally recognized accrediting organization in Business, Public Administration, Education or related field
  • A minimum of 2 years relevant experience
  • Excellent communication (interpersonal, written, and verbal), customer service, and telephone skills
  • Exceptional organizational skills including the ability to complete tasks with a strong attention to detail
  • Applicants must address in their applications their ability to work with culturally diverse populations
  • Proficiency with Microsoft Office (Word, Outlook, Excel, Access)
  • Ability to maintain confidentiality
  • Travel within New York State to monitor training
  • Ability to work both independently and as part of a team

Preferred Qualifications

  • Fluency in Spanish
  • Familiarity or experience working with the Educational Incentive Program

Related Links

Please send a copy of resume to Professional Development Program, Room UAB 412, 1400 Washington Avenue, Albany, NY 12222 or e-mail to: