Salaries for Administrators begin July 1 and end June 30 (the College’s Fiscal Year). Administrators are pre-paid on the 1st and 15th of each month. Because of the prepaid nature of our payroll, the paycheck on the 1st correlates to days that will be worked during the first half of the current month and the paycheck on the 15th correlates to days that will be worked during the second half of the current month.
For New Administrators
For an administrator starting on the first of a month, the regular semi-monthly gross salary would be the annual salary, divided by 24 pay periods.
An administrator beginning employment other than on the first of a month will have their first pay check pro-rated based on the number of days to be worked in that first month. Subsequent paychecks will equal the regular semi-monthly gross salary. The pro-rated amount is calculated by dividing the number of days to be worked in the month by the number of work days in the month multiplied by one month’s salary.
Example: Employee A begins work on Monday, October 6th at a salary of $36,000 ($3,000 per month with regular semi monthly paycheck of $1,500). The employee would work 20 days out of 23 total work days in October. Because there is only one paycheck remaining for October, the paycheck on October 15 is pro-rated for the month’s work ($2,608.80) and all subsequent paychecks will equal the regular semi-monthly gross pay check amount ($1,500).
Pro-rate amount for month: 20/23 = .8696 multiplied by $3,000 = $2,608.80
Regular semi-monthly paycheck - $1,500
For Terminating Administrators
An administrator terminating on the last day of a month is entitled to the regular semi-monthly gross paycheck, prepaid on the 15th. An administrator terminating on other than the last day of a month is entitled to a pro-rated amount for the days worked during the month in which they are terminating. The pro-rated amount is calculated by dividing the number of days worked in the month by the total number of work days in the month multiplied by one month’s salary. The prorated amount may be adjusted depending on the paychecks the terminating administrator has received for the month. In some cases, depending on the timing of the departure and the notice given, a terminating administrator may be overpaid. A terminating administrator will be notified of any overpayment and expected to return the overpayment to payroll.
Example: Employee B terminates work on Friday, October 3rd at a salary of $36,000 ($3,000 per month with regular semi monthly paycheck being $1,500). The employee would work 3 days out of a total of 23 work days in October and the amount due for October would be:
Pro-rate amount for month: 3/23 = .13 multiplied by $3,000 = $390.00