Vacation Policy

Hourly employees

Vacation hours are earned and accumulated on a bi-weekly pay period basis according to date of hire, length of service, and number of hours paid.

  • Newly employed staff will earn vacation hours from their date of hire based on the accrual chart. Newly employed staff members are not eligible to take paid vacation time until they have completed 90 days of employment.
  • Benefit eligible staff working less than full time or less than year round will receive a pro-rated amount of vacation time based on hours worked.
  • Staff completing a year of service warranting additional vacation time will begin to earn the higher rate of vacation hours in the first pay period following the anniversary of their date of hire.
  • Staff who work less than 12 months or fewer than their normal schedule, due to a paid absence including disability or worker’s compensation, will be credited for vacation hours earned, upon return to their regular schedule.

Administrative employees

Vacation days are earned and accumulated on a semi-monthly pay period basis. Full time administrators earn twenty two (22) days of vacation per year.

  • Newly employed administrators will earn a pro-rated amount of vacation days from their date of hire. Newly employed administrators are not eligible to take paid vacation time until they have completed 90 days of employment.
  • Benefit eligible administrators working less than full time or less than year round will receive a pro-rated amount of vacation time based on the hours worked.

Vacation hours accumulate and are used on a calendar year basis.

  • Employees may take their vacation before it is actually earned, but may not advance vacation hours from the next calendar year.
  • Employees are expected to use their full annual vacation allotment each calendar year. Employees not using the entire allotment may carry over a maximum of five (5) unused vacation days into the next calendar year. At the end of the year, employees will forfeit any vacation hours in excess of the five (5) days.
  • Administrators who do not report vacation time used during the course of the year will not carryover five (5) days.
  • Employees are not eligible to receive pay in lieu of time off.

 Supervisor approvals and vacation pay advances.

  • All vacation requests must be made in advance and approved by your supervisor. Departments may determine the amount of advance notice required. Departments may, on occasion, deny vacation requests due to scheduling or work conflicts.
  • Employees may receive vacation pay in advance provided the request is made in writing and approved by the supervisor at least two weeks prior to the date they wish to receive the advance in their paycheck. Employees may only request vacation pay in advance for earned vacation hours.

Termination of employment or retirement. 

  • If you terminate employment with due notice (providing written notification to your Supervisor at least two (2) weeks prior to your last scheduled day of work), your final paycheck will include pay for the unused portion of earned vacation hours.
  • If your employment is terminated for cause, you forfeit the unused portion of earned vacation hours.
  • If you retire with due notice (providing written notification to your Supervisor at least two (2) weeks prior to your last scheduled day of work), your final paycheck will include pay for the earned/accrued unused portion of your annual vacation hour allotment.
  • If you terminate or retire and you have an outstanding financial obligation to the College, you forfeit the unused portion of earned vacation hours.
  • If you terminate or retire and vacation time has been taken before it is earned, the unearned vacation pay will be deducted from your final paycheck.