If you would like to have an event sponsored by your Minerva House, please complete one the following online forms linked to from below (please read the funding guidelines before submitting an event request). Requests will be sent to your House Council for review, and they will contact you as soon as they have voted on it.
Please refrain from finalizing your event until you heard back from your House Council with approval. If you are requesting funding as well, remember that Union College is tax exempt; therefore, we can not reimburse for tax. If you are planning on purchasing items from somewhere other than on campus, you will need to contact the Minerva Programs Office (x8790) for a tax exempt form.
MINERVA FUNDING GUIDELINES
Minerva funds are meant to be used to create new events for the campus community that:
- Enrich intellectual and cultural life outside the classroom
- Contribute to diverse social opportunities
- Promote interaction between faculty/staff and students
- Promote community on campus by: 1) bringing together the membership of a particular Minerva or, 2) bringing together members of the campus community who don’t regularly interact
Minerva events should involve the Minerva House and or its larger membership.
- Events must be located at the Minerva House OR
significantly facilitate interaction among House members.
- Exception: Each Minerva may sponsor one event per term outside the house
that is for the larger campus community. This event must be specifically
created by the House; Houses may not contribute to out-of-house events created
by other organizations.
- Exception: Each Minerva may sponsor one event per term outside the house that is for the larger campus community. This event must be specifically created by the House; Houses may not contribute to out-of-house events created by other organizations.
- Events must be open and advertised to the entire House membership.
- Exception: Faculty may receive funds for events held in the House for
classes or advisees.
- Minervas can fund events sponsored by clubs and organizations if the events are new and aimed at the wider campus community.
- Events must represent a departure from normal
club activities and add new social, intellectual or cultural options to campus
life. Minerva funding cannot be used as supplemental funding for activities
normally offered by clubs and organizations.
- Minerva funding cannot be used for events aimed primarily at the members of a respective group, whether in thought or action. Events must be aimed at a wider audience, and groups must make their event welcoming to all who might attend.
Nuts and Bolts
- Minerva Houses may not make
charitable contributions. They may, however, provide funds to support
events in which students contribute their time and/or effort toward
- Minerva money should be used to promote the life
of the House and its contribution to the campus culture, not to unfairly
benefit specific House members.
- The following require approval from the Minerva
- Expenditures of more than $1200 for a single event
- Expenditures of more than $15 per person for food
- Expenditures which do not meet the above guidelines