Union College Faculty Manual

Proposals or Modifications

Proposals or modifications that are voted on or made during an academic year are incorporated into the following year's faculty manual.  The current faculty manual and archived faculty manuals are available.

Proposals or modifications during 2017-18 
(incorporated in the September 1, 2017 version of the Faculty Manual)

Proposal or Modification Voting Results

Appendix I - Random Sampling           

No vote required.  FEC consulted and adopted May 2017.

Section II-II-D: Reappointment Prior to Tenure Review

  

No vote required.  FEC consulted and adopted July 2017.

Section IV-X-D: Benefits Committee Membership

Section IV-VI-D: Faculty Review Board

Section II-IX-C: Procedure for Dismissal and Sanctions

February 21, 2017: approved at the General Faculty Meeting

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Proposals or modifications during 2016-17 
(incorporated in the January 1, 2017 version of the Faculty Manual)

Proposal or Modification Voting Results

Appendix VI (Evaluation Criteria and Review and Promotion Procedures for Librarians)           

No vote required.  FEC consulted and adopted October 2016.

Section VI-X (Library Services)

  

No vote required.  FEC consulted and adopted October 2016.

Minor wording changes to Section II-V-1 (Review of Visiting Faculty) and Appendix V (Letter to Promotion Referees)

No vote required.  FEC consulted and adopted September 2016.

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Proposals or modifications during 2015-16 
(incorporated in the September 1, 2016 version of the Faculty Manual)

Proposal or Modification Voting Results

Honor Code Policy (Section III-IV)
Summary of ChangesRevisions in Track ChangesFinal Revised Policy                  

May 17, 2014: Approved at the faculty meeting.
May 24, 2016: Approved by the Student Forum.

Section II-I (Faculty Ranks and the Criteria for Promotion)
- Summary, Revisions in Track Changes, Final Revised Policy

  

April 26, 2016: Approved at the faculty meeting;
May 23, 2016: Approved by the President, VPAA, & Board of Trustees.

Section IV-IV-A (AAC Representation)

January 26, 2016: Approved at the faculty meeting.

Section IV-X-B (Typographical error)

February 19, 2016: Proposed by FEC and accepted by VPAA.

Section IV-X-D (Benefits Committee Chair)

May 17, 2016: Approved at the faculty meeting.

Section II-VIII (Outside Work)

No vote required.  FEC consulted and adopted February 2016.

(incorporated in the January 1, 2016 version of the Faculty Manual)

Proposal or Modification Voting Results

Indemnification Policy (Section V-VIII)

No vote required.  FEC consulted and adopted October 2015.

Benefits for Unpaid Leave of Absence (Section I-VI-C)

No vote required. FEC consulted and adopted October 2015

Retirement Plan Contributions for Prestigious Grants Direct Payments (Section II-VIII-C)            

No vote required. FEC consulted and adopted October 2015

Reporting Obligations for Sexual Assault (new insertion - Section V-IX)

No vote required. FEC consulted and adopted October 2015

Smoke/Tobacco Free Policy (new insertion - Section V-XIV)

No vote required.  FEC consulted and adopted October 2015.

Changes to Titles and Offices to Appropriately Reflect Campus Organization:
- Director of Student Services to Director of Student Support Services (Section III-III)
- Dean of Undergraduate Education to Dean of Studies (Section III-III)
- Office of Diversity and Affirmative Action to Office of Diversity and Inclusion (Sections V-VIII and V-VIII); Senior Director of/for Campus Diversity and Affirmative Action Officer to Chief Diversity Officer (Sections II & IV)

No vote required. FEC consulted and adopted September 2015.

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Proposals or modifications during 2014-15 
(incorporated in the September 1, 2015 version of the Faculty Manual)

Proposal or Modification Voting Results

Reorganization of Faculty Manual

No vote required.  FEC consulted and adopted November 2014.

Revisions to Policy Against Prohibited Discrimination, Harassment, Misconduct (Including Sexual Assault, Stalking, And Relationship Violence), Bias Activity And Retaliation and Title Ix Statement And Title Ix Coordinator And Deputy Coordinators (Sex Discrimination, Harassment, And Assault)

No vote required. FEC consulted and adopted March 2015.

Revisions to wording on Promotion to Senior Lecturer (Section II-II-A-5-C)

No vote required. FEC consulted and adopted February 2015.


(incorporated in the November 1, 2014 version of the Faculty Manual)

Proposal or Modification Voting Results

Updated Links to Benefits Information (Section I)
Sabbaticals for Shared Tenure-track Positions (Section II-III-B)
Cohort Assignments for Merit Reviews (Section II-XV-B-1)
Grievance Policy (Sections II-XVIII & II-XIX)
Dismissal Policy (Section II-XIII-B-1)
Declination of Salary or Stipend (Section VI-VI)
Whistleblower Policy (Section VI-XIII)

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted November 2014.

Changes to the Faculty Constitution
(original agenda)
Item 1: reduce the number of junior faculty to serve on the FRB (Section IV-VI-A)
Item 2: expand eligibility pool of junior faculty to serve on the FRB (Section IV-VI-A)
Item 3: correct error in wording (Section IV-VI-C)
Item 4: remove junior faculty members of FRB from serving on reappointment reviews (Section IV-VI-C)
Item 5: allow junior faculty to participate in reappointment reviews (Section IV-VI-C)
Item 6: change membership of Liaison Committee on Study Abroad (Section IV-XVII-A)        

September 16, 2014 Faculty Meeting
(summary of voting results)
   Item 1: Approved
   Item 2: Approved
   Item 3: Approved
   Item 4: Not Approved
   Item 5: Approved
   Item 6: Approved

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Proposals or modifications during 2013-14 
(incorporated in the September 1, 2014 version of the Faculty Manual)

Proposal or Modification Voting Results
Honor Council membership changes (Section III)

May 27, 2014: Approved unanimously at the faculty meeting.

Liaison Committee for Academic Computing & Technology membership changes (Section IV)             

April 8, 2014: Approved unanimously at the faculty meeting.

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Proposals or modifications during 2012-13

(incorporated in the September 1, 2013 version of the Faculty Manual)


Proposal or Modification Voting Results

Policy on Acceptable Use of Information Technology Resources (Section VI)

No vote required.  FEC and senior staff consulted.  Adopted August 2013.

Pets in the Workplace Policy (Section VI)

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC.  Adopted May 2013.

Drug-Free Workplace and Drug/Alcohol Policy (Section VI)

No vote required.  FEC consulted in July 2010.

Changes to the Academic Honor Code (Section III-I-L)

May 28, 2013: Approved unanimously at the faculty meeting.

Name changes to Division I, Division III, and Division IV (all relevant sections in the faculty manual).

April 16, 2013: Approved unanimously at the faculty meeting.

Formation of the Liaison Committee for Campus Diversity (Section IV)

No vote required. Established by the President (Stephen Ainlay) in consultation with appropriate individuals and groups.  Adopted October 2012.

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Proposals or modifications during 2011-12 
(incorporated in the September 1, 2012 version of the Faculty Manual)


Proposal or Modification Voting Results

Update to Section III-G (Examinations) to reflect new Honor Code

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC.  Adopted August 2012.

Honor Code & Honor Code Implementation

Actual vote conducted in 2010-11.  Refer to voting results and additional information provided in "Proposals or modifications during 2010-11" below.

Shared Tenure-Track Position Guidelines

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC.  Adopted August 2012.

Added wording at beginning of Section I-IV (Personal Leaves) to assist faculty with identification of relevant policy.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC and Director of Human Resources.  Adopted August 2012.

Update of position titles in Sections II, III, IV and VI to accurately reflect academic organization.  

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC.  Adopted August 2012.

Scientific Misconduct Policy (Section VI-VIII-A)

No vote required. Dean of the Faculty (Therese McCarty), with involvement from the Grants Office, consulted the FEC. Adopted May 2012.

Course Evaluation Form
   Proposed Course Form (v31)Lab Form (v31)Existing Class & Lab Forms (2011-12)

April 29, 2011:
     55 for the new proposed forms
     25 for the current forms

Online Balloting

November 11, 2011:
    Question 1: 117 Yes, 5 No, 1 Qualified Yes
    Question 2: 115 Yes, 6 No

Triennial Merit Review Form
   2009-10 Form2011-12 Form

October 26, 2011:  
     48 for "Form that the FRB proposes using in 2011-12"
     27 for "Form used in 2009-10"
     1 Abstention, 5 write-in indicating "neither" form

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Proposals or modifications during 2010-11
(incorporated in the September 1, 2011 version of the Faculty Manual)


  Proposal or Modification Voting Results
 

June 2011 Proposal

  1) Honor Code & Honor Code Implementation

June 20, 2011 : Recommendation accepted by President (Stephen Ainlay) and Dean of the Faculty (Therese McCarty)

June 17, 2011 :  Approved by Union College Faculty (89 Accepted,  24 Rejected,  1 Abstention, 4 Blank)

April 27, 2011 : Approved by Union College Student Forum (12 Accepted, 3 Rejected, 1 Abstention)

Note: A process was undertaken in 2011-12 for the implementation of the Honor Code.  During 2011-12 the existing academic honesty policy, as described in the 2011-12 Student Handbook and the 2011-12 Faculty Manual, was still in effect.  The Honor Code that was passed in 2010-11 was made effective September 1, 2012 and was incorporated in the 2012-13 Faculty Manual.

  2-6) Slate of candidates for at-large committees

June 2011:  No vote counts provided for each position

  7) Amendment to Section IV-II-E (Criteria for Elections of Faculty Members) 

June 2011 :  105 Accepted,  8 Rejected,  1 Abstention, 4 Blank

  8) Amendment to Section II-VIII-A (Sabbatical Leaves)

June  2011 :  112 Accepted,  2 Rejected,  4 Blank

Rewrite of Appendix VI and insertion of text in Section II-VII regarding the evaluation criteria, review, and promotion procedures for professional librarians. 

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC.  Adopted March 2011.

Revisions to Appendix V (Letter to Promotion Referees) 

No vote required. Dean of the Faculty (Therese McCarty), with involvement from the FRB, consulted the FEC. Adopted December 2010.

Deletion of text in Section II-XIX-E (Procedures Dealing with Cases of Harassment) due to recent legislative changes.

   

No vote required.  Senior Director of Campus Diversity and Affirmative Action (Gretchel Hathaway) consulted the FEC. Adopted April 2010.

Deletion of superfluous text in Section X-A-5 (Outside Work Policy)

No vote required.  Academic Affairs consulted the FEC. Adopted December 2010.

Correction of misspelled word in Section IV-IV-C (Academic Affairs Council)

No vote required.  Academic Affairs consulted the FEC. Adopted August 2011.

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Proposals or modifications during 2009-10
(incorporated in the September 1, 2010 version of the Faculty Manual)


  Proposal or Modification Voting Results
 

Proposal I-IV

  I:  Revision regarding the AAC Sub-council on the Standing of Students

May 2010 : 91 Accepted, 5 Rejected, 2 Abstentions

  II: Revision regarding the General Education Board 

  

May 2010 : 88 Accepted, 8 Rejected, 2 Abstentions

  III: Add language designating the Writing Board as a standing Sub-Council of the AAC  

May 2010 : 89 Accepted, 7 Rejected, 2 Abstentions

  IV: Add language designating the Sub-Council on Courses and Programs as a standing Sub-Council of the AAC

May 2010 : 88 Accepted, 2 Rejected, 9 Abstentions

Updates to Appendix II (Letter to Students), Appendix III (Letter to Alumni), and Appendix IV (Letter to Referees) as per revised checklist for tenure reviews.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted August 2010.

Revisions and updates to Section I (Salary and Fringe Benefits) along with corresponding modifications to Section II-VIII (Leaves) to maintain consistency between faculty manual and current salary & benefits policy administered by Human Resources.

No vote required.  Benefits Committee consulted the FEC and the Dean of the Faculty  (Therese McCarty).  Adopted in August 2010.

Revised wording in Section II-VI-B-1 from "Junior members may not choose to sign the cover letter if they wish" to "Junior members may choose to not sign the cover letter if they wish".  Replacement of all instances of incorrect wording "tenure and tenure" to "tenure" found in faculty manual.

   

No vote required.  Dean of the Faculty  (Therese McCarty) consulted the FEC. Adopted August 2010.

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Proposals or modifications during 2008-09
(incorporated in the September 1, 2009 version of the Faculty Manual)


 

Proposal and Modification

 

 Voting Results  

 

Slate of candidates for at-large committees

June 11, 2009 : 106 Accepted, 5 Rejected, 1 Abstention

Faculty appeals of pre-tenure contract renewal and tenure

   

June 11, 2009 : 96 Accepted, 9 Rejected, 7 Abstentions

 

Description of Planning & Priorities Group

June 11, 2009 : 105 Accepted, 3 Rejected, 4 Abstentions

 

Description to the Liaison Committee on Study Abroad

June 11, 2009 : 100 Accepted, 6 Rejected, 6 Abstentions

 

Title for V.P. of Admissions & Financial Aid

June 11, 2009 : 98 Accepted, 7 Rejected, 7 Abstentions

 

Prestigious grants leave policy

No vote required.  Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted April 2009.

 

Procedures for review of visiting faculty and lecturers

April 2, 2009 : 104 Accepted, 8 Rejected, 0 Abstentions

 

AAC recommendations on tenure-track positions

April 2, 2009 : 90 Accepted, 18 Rejected, 4 Abstentions

 

Establishment of Liaison Committees for Study Abroad and Information Technology

No vote required.  Established by President Ainlay, in conjunction with the Conference Committee and in accordance with the procedures laid out in the Faculty Constitution.  Adopted September 2008.