Academic Affairs

2017-18 Sabbatical Request Memo

Dear faculty colleagues,

I am writing with information regarding the procedure for sabbatical leave requests for each academic year.

The Faculty Manual specifies a January 1 deadline for sabbatical leave requests for the subsequent academic year. We can accommodate requests received in my office up to 1 week after the deadline. Faculty members with pending tenure cases and upcoming reappointment reviews should also submit their requests by this same deadline, with the understanding that approval of the sabbatical leave is contingent on passing the review. Please understand that we may not be able to accommodate late requests for sabbaticals on account of staffing considerations.

Guidelines for sabbatical leaves are given in the Faculty Manual, Section II, Part VII.

Please follow this procedure in submitting a sabbatical request:

  1. If your department chair is not aware that you plan to apply for a sabbatical, please let him or her know of your plan as soon as possible.
  1. If you have not filed a sabbatical report for your last sabbatical with my office, please do so before submitting your sabbatical request.
  1. Please use the designated form, provided by the Faculty Review Board, for your sabbatical request. This form is available on the Academic Affairs website under Policies & Forms
  1. Forward your sabbatical request by email to your department chair, with a request that the department chair forward it to Emily Tong (
  1. If you are a department chair requesting your own sabbatical, send your sabbatical request to Jennifer Fredricks (, Dean of Academic Departments and Programs, with a request that she forward it to Emily Tong with her approval.

Please note the attached list of faculty obligations related to sabbatical leaves.

Many thanks for your attention to these procedures. Please let me know if you have any questions.

Best regards,

Strom Thacker
Stephen J. and Diane K. Ciesinski Dean of the Faculty and Vice President of Academic Affairs

Faculty Obligations Associated with Sabbatical Leaves

Based on the Faculty Manual, Section II, Part VI

1. Upon return from a sabbatical leave of absence, a faculty member is expected to submit a report of activities during the sabbatical leave to the Dean of the Faculty. A faculty member may not be considered for a sabbatical leave if the report for the previous sabbatical has not been filed.

2. Since the purpose of a sabbatical leave is to improve the faculty member's competence as a teacher-scholar at Union, the College expects that anyone granted sabbatical leave will return to teach here for at least one year after termination of the leave.

To clarify the intent of this Faculty Manual language, the Dean of the Faculty, in consultation with the Faculty Executive Committee, wishes to affirm that a faculty member who does not return to the College for at least one year following a sabbatical leave has an obligation to compensate the College accordingly. If a faculty member anticipates not returning, he or she should contact the Dean of the Faculty promptly to discuss compensation options.

3. Any teaching or consulting to be done on sabbatical must be demonstrably part of the overall plan of professional growth and must be approved, in advance, by the Dean of the Faculty.

4. If a faculty member's sabbatical plans change following approval of a sabbatical leave, then the faculty member must notify the Dean of the Faculty in writing and obtain approval for the changed plans. The Dean may consult the Faculty Review Board before approving such a change in plans.

Please note:

- A half-year sabbatical provides leave from half of a faculty member's full course load, normally three course-equivalents (12 hours) off of a six course-load.

- A mini-sabbatical provides leave from two course-equivalents (8 hours) off of a six course-load.

Updated June 2017