Becker Career Center

Project Coordinator, National Center for Security & Preparedness, University at Albany, Albany, NY

Project Coordinator, National Center for Security & Preparedness, University at Albany, Albany, NY

Job Description:

About the National Center for Security & Preparedness:

The homeland security community's strength comes from the diverse skills and experiences of those who support its broad mission. For over a decade, the NCSP has channeled these perspectives to transform the way our communities prepare for future threats. As a center within the University at Albany's College of Emergency Preparedness, Homeland Security, and Cybersecurity, the NCSP connects emerging academic ideas with insight from practitioners to drive training, exercises, policy development, and practical research.

Project Coordinator Position Summary:

The Project Coordinator channels the diverse resources required to manage assigned projects, including the development and delivery of training courses. S/he is flexible and proactive, driving the project management process by defining the critical path through milestones and tasks; collaborating with stakeholders; and ensuring the project remains consistent with its purpose, conceptual philosophy, and objectives. S/he keeps the Program Manager and other senior staff appraised of the project's status, leveraging timelines, budgets, and areas for improvement. Strong candidates demonstrate superior organizational and interpersonal skills, the ability to balance priorities in achieving high-level objectives, and the ability to exert influence without authority. 

Duties and Responsibilities:

  • Lead project teams on various efforts including, but not limited to, training course and workshop delivery and development
  • Establish timelines and work plans within budgetary and programmatic constraints
  • Maintain a working understanding of the subject matter related to assigned projects, within the context of the homeland security enterprise
  • Coordinate the stakeholders, resources, and processes necessary to deliver assigned courses and workshops, in accordance with the Training Support Package
  • Collect and incorporate information from Subject Matter Experts, delivery notes, evaluation materials, and open source resources to support continuous quality assessment of courses, focusing on the extent to which deliveries are: meeting objectives, current with threat and vulnerability trends, and consistent with State and Federal homeland security strategies and directives
  • Advise the Program Manager on potential areas for improvement in existing courses and workshops
  • Track emergent events that may apply to courses and workshops, generating or delegating situation reports and case studies as assigned
  • Coordinate new and continuing course and workshop development, as assigned
  • Track course delivery expenses against established budgets, collaborating with administrative staff
  • Support the Center's administrative processes for assigned projects
  • Advise senior staff on continuous quality improvement of processes and controls
  • Inform the Center's annual budgeting efforts for assigned projects
  • Collaborate effectively and appropriately with external stakeholders
  • Review documents for content, English convention, citation, consistency, and formatting
  • Supervise student assistants and interns, as assigned


Minimum Qualifications:

  • A Bachelor's degree from a college or university accredited by a U.S. Dept. of Education or internationally recognized accrediting organization
  • One year of experience in project management or the homeland security field; a graduate degree may substitute for one year of experience.
  • Working knowledge of topics related to homeland security such as counter-terrorism, aggressive deadly behavior, emergency medical services, intelligence, and emergency management
  • Demonstrated ability to establish and sustain positive working relationships and collaboration among a diverse group of stakeholders
  • Excellent written and verbal communications skills; must be well versed in Microsoft Office programs (Word, Excel, PowerPoint)
  • Willingness and ability to travel extensively within the State of New York and occasionally to other states
  • Eligibility to handle sensitive but unclassified materials, including information that is law enforcement sensitive or export-controlled to non-U.S. citizens
  • In consideration of the extensive work the NCSP conducts with the NYS Division of Homeland Security and Emergency Services (DHSES), the applicant must be able to satisfactorily complete the NYS DHSES's background screening and credentialing process prior to employment. This includes a criminal background check.
  • Applicants must address in their applications their abilities to work with culturally diverse populations.

Preferred Qualifications:

  • A graduate degree from a college or university accredited by a U.S. Dept. of Education or internationally recognized accrediting organization in one of the following areas: Homeland Security; Emergency Management; Public Administration; Political Science; Public Health; Business; or Education
  • Project management experience
  • Experience developing objective-driven training or adult learning using ADDIE, or a similar model
  • Experience in the homeland security field
  • Familiarity with NIMS and ICS

Additional Information:

Professional Rank and Salary Range: Senior Staff Assistant, SL-3

Special Note: This is an at-will position based on the availability of external funding.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at    


Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

  • Resume
  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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Closing date for receipt of applications:  September 20, 2018