Finance Department

Contract Management

All contracts at Union College must be signed by the Vice President for Administration & Finance (unless authority has been delegated by the VPAF), and each draft contract must have adequate review ahead of time. Please fill out the Contract Checklist below and get all applicable signatures on page 1 and page 2 before submitting both the draft contract and this contract checklist. The Contracts team will then do a final review and get the VP to sign. Union College signatures should come before the third party's signatures. If you have any questions, please contact Lexie Bonitatibus. Completed forms with the draft contract should be submitted to

The goal of this contract management checklist is to promote good business practices by:
(i) imposing duties on originating departments or originating employees to perform advance contract review tasks (including, for example, involving other College officials to provide technical support and assistance)
(ii) establishing contract approval requirements
(iii) ensuring execution of contracts is done by an administrative officer (President, Vice Presidents, etc.) in accordance with College Bylaws and this checklist
(iv) protecting the interests of the College by making sure that all contractual agreements meet the College's compliance requirements
(v) avoiding unintended contractual obligations not in the best interests of the College

A Contract Administration and Signatory Policy is under review at this time. Once finalized, it will be published on this website.