Administrative Analyst

Posted: 02/07/17 | SHARE:

Description:

About Research Foundation for SUNY System:

The Research Foundation for The State University of New York (RF) is the largest, most comprehensive university-connected research foundation in the country.

Serving SUNY and New York State, the RF provides essential services to SUNY faculty, students and staff who are performing life-changing research in life sciences and medicine; engineering and nanotechnology; physical sciences and energy; social sciences; and computer and information sciences. More than 15,000 dedicated RF employees work on SUNY-led research, training and public service projects throughout New York, across the country and around the world.

This position is being offered through the Research Foundation for SUNY at the Charter Schools Institute in Albany. The SUNY Charter Schools Institute was established by the Board of Trustees of the State University of New York (SUNY) in February, 1999, and is charged with evaluating initial proposals for new charter schools; ongoing monitoring of student academic performance and overall school operations; and for presenting findings and recommendations on the renewal of charters to the Trustees.

Job Description:

The Administrative Analyst will report to the Director of Administration and assist in the management of fiscal, operational and administrative matters for the SUNY Charter Schools Institute.

SUNY's Charter Schools Institute has a fast-paced work environment committed to supporting the SUNY Trustees in ensuring SUNY authorized charter schools demonstrate strong academic, fiscal and organizational performance as measured by the SUNY Renewal Benchmarks.  The Administrative Analyst demonstrates the drive and desire to propel improved internal Institute operations, documentation, organizational operations and public reporting for all schools through high quality authorizing practices.  The position requires strong communication skills, the ability to assist a team to gather, organize, analyze and produce a high volume of information in a timely and accessible manner; infuse quality, coherence and organization throughout all assigned tasks; and embrace the opportunity to work with a national model for high quality charter school oversight.

Specific duties will include:

  • Support and manage Institute administrative matters, under the direction of the Director of Administration including:  facilitate and respond to requests for administrative and organizational operations information; and manage projects assigned to other administrative staff;
  • Submit payments, check requisitions, purchase requisitions, travel vouchers and procurement card reconciliations according to SUNY, Research Foundation and Institute procedures;
  • Respond to payment or contract questions by gathering data and making recommendations for the resolution of problems;
  • Assist in leading Institute activities relating to records maintenance, document management, and other information flow and access initiatives;
  • Assist in the execution of vendor and consultant agreements by completing independent contractor forms and working relationship forms; draft scope of work documents and monitor progress throughout contract process;
  • Maintain complete payment files by vendor and reimbursement files by staff member, working to ensure that payments are completed accurately and in a timely manner;
  • Assist in personnel matters including completion of personnel change forms; maintenance of employee personnel files; collection of timesheets; and deployment of on-boarding plans and professional development opportunities for employees;
  • Assist in the monitoring of expenditures and the close out of accounts by reviewing open purchase orders and data contained in the Institute's payments tracking database;
  • Generate budget reports as required and review expenditures using SUNY and RF accounting systems;
  • Work with staff to purchase supplies, including new equipment and software;
  • Serve as resource to other administrative staff on all travel arrangements and reimbursements; this includes signing off on travel reimbursements to ensure that they meet Research Foundation and SUNY guidelines.
  • Provide assistance as required to programmatic staff; and
  • Act as office manager, responding to all general office matters including our NYC office such as responding to equipment issues; maintaining a complete inventory of office equipment and technology; overseeing supply orders; ensuring adequate office coverage of phones, mail, Charter Schools mailbox etc.
  • Other duties as directed by the Director of Administration or Managing Director of Operations and Finance.

Qualifications:

Requirements:

Minimum of B.A./B.S. with a Master's degree in public administration, finance or business administration or other related field preferred.  At least 5 years of experience in a relevant position preferred.  Strong communication and project management skills required.  Ability to problem-solve and maintain a solution orientated approach to work required.  Proficiency in Microsoft applications specifically Excel and Access.  Experience with InDesign preferred.  Ability to work independently with strong attention to detail and organization required.  Familiarity with Research Foundation and SUNY policies and procedures preferred.  Experience with finance and accounting software also preferred.

Additional Information:

LOCATION:          Albany, NY.

SALARY:              Range of $50,000 - $58,000 commensurate with experience.  Excellent benefits.

TO APPLY:           Qualified candidates should submit a cover letter and resume:

Application Instructions:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

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