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Administrative Assistant (7281)

Schenectady, NY - Posted on: Thursday 08/25/16


Full Time - Benefit Eligible

Grade CSV

Monday - Friday

8:30 am - 3:00 pm

30 hrs per wk, 45 wks per yr


The Administrative Assistant supports the general administrative, technical, and clerical needs of the English Department and when necessary, provides routine administrative and clerical support to the Modern Languages Department. Duties include: overseeing and reconciling department budgets; managing department events, dinners, seminars and conferences; collecting and maintaining confidential material for reappointment and tenure reports and for faculty annual and tri-annual reviews; creating and maintaining databases on majors and minors (including mailing lists for current students and alumni); creating and maintaining department course description booklet three times per year; coordinating meetings with, and for, various faculty members and Departmental alumni groups; maintaining confidential files on student evaluations; providing full support in hiring faculty and in collecting program data and compiling course folders for accreditation reviews and external reviews. Duties also include assisting with: the program decennial self-study, forms completion (personnel action forms, honorarium stipends, reimbursement requests, purchase orders, and other finance forms); ordering and cataloguing materials for the Cummins Collection, ordering desk copies of course books and tracking book orders; marketing efforts for promotion of department related speakers and activities; and assisting faculty with organization of mini- and full-terms abroad.


The position requires a high school diploma (Associate’s or Bachelor’s degree preferred), and three to five years of secretarial experience, preferably in an educational environment. The selected candidate must also have extensive computer skills, including knowledge of Google Apps (i.e. Gmail, Google Calendar and Google Docs), Microsoft Office, and web site maintenance software such as WordPress, excellent verbal and written communication skills, and demonstrated initiative and ability to work independently under general supervision in a flexible work environment. Knowledge of IFAS finance, R25 reservations, Works credit card, work orders, Nexus and coursework in English or American literature is a plus. Candidates must be safety conscious and able to work with a variety of individuials from diverse backgrounds.

To Apply:

Please apply via email, U.S. Mail, fax or in person:

Human Resources
Req. # 7281
Union College
807 Union Street
Schenectady, NY 12308

Telephone: (518) 388-6108
Fax: (518) 388-6529
Email: hr@union.edu

Please submit all electronic application materials as a single pdf or doc file.

Union College, founded in 1795, is a highly-selective, independent college. Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology. Union College offers its full-time employees an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity.

Union College is committed to providing access and reasonable accommodation in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Union College’s strategic plan highlights the role of diversity in providing an effective education for the 21st century at the heart of our mission and vision for the College. Diversifying the student body, the faculty, the administration, the staff and the curriculum requires a commitment to honor our mission and advance our goals. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, ability, ethnicity, sexual orientation, gender, gender identity and national origin.