Administrative Procurement Analyst

New York, NY - Posted on: Monday 05/23/16

Description

Job Description

The Financial Information Services Agency (FISA) has initiated recruiting activities to hire a Administrative Procurement Analyst to perform and administer procurement work with IT professionals, oversight agencies and vendors. The analyst will be part of the Office of Payroll Administration (OPA) and FISA Procurement Team. The analyst will be required to conduct a wide range of procurement types, ranging from simple micropurchases to complex Requests for Proposals.

Duties and Responsibilities:

• Perform both routine and complex professional work involved in the agency's procurement activities, including budget work, as necessary.
• Plan, develop and manage procurements and renewal  including tracking procurements and agreements once in place, and assuring that  inventory is accurately recorded in OPA's/FISA's current asset management repository.
• Consult and advise internal agency clients on procurement methods, strategies and contract administration issues associated with procurements.
• Work closely with the technical staff in the preparation of specifications for highly complex and specialized IT procurements.
• Coordinate the development and modification of contract documents and requirements with OPA's/FISA's legal department; interface as required with OPA/FISA legal to resolve procurement issues.
• Take the lead on highly visible and critical agency procurements ensuring that all the necessary administrative and procurement steps have been taken.
• Prepare and evaluate complex, solicitations and bids, coordinate selection activities and make recommendations for contract awards, modifications, special purchases, etc.
• Move all procurements through the administrative and oversight processes in a professional manner and in a way that meets the agency's business needs.
• Monitor vendor and procurement compliance with all applicable laws particularly procurement-related Local Laws, (e.g. Chapter 13 of the City Charter, Procurement Policy Rules) Executive Orders, and Audit requirements.
• Prepare written justification and all documentation required for procurement processing and post-award actions; draft and develop contract documents, perform analyses and monitor vendor qualifications on responsiveness and responsibility.
• Confer with and advise management of critical issues in a timely manner and provide suggested solutions related to procurement and contract management.

Qualifications

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. 

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Preferred Skills

• Familiarity with the NYC Procurement Policy Board Rules, understanding Local Laws that impact procurement, and knowledge of procurement practices and principles.
• Experience working with IT managers, and technical staff.
• Excellent skills with MS Office product; (Word, Excel, PowerPoint, Access).
• Excellent written and oral communication skills.
• Strong analytical skills with demonstrated commitment to detail and organization; strong ability to handle multiple activities concurrently on an ongoing basis.
• Flexible and able to conform to shifting priorities
• Able to exercise independent judgment and decision making.

Additional Information

P466


TITLE SALARY RANGE:
HIRING RATE: $N/A
INCUMBENT RATE: $57,517
MAXIMUM: $133,857

To Apply

External applicants please visit https://a127-jobs.nyc.gov/ to apply to Job ID # 241370. Current NYC employees may apply via Employee Self Service (ESS). While all complete applications will be given consideration, only candidates selected for an interview will be contacted by FISA. 

FISA IS AN EQUAL OPPORTUNITY EMPLOYER.

Hours/Shift

Monday – Friday, 9am to 5pm.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.