Administrative Support Associate (Requisition ID: X-R000622)

Posted: 01/27/17 | SHARE:


The Administrative Support Associate will oversee a variety of administrative and support functions throughout XOS.  These will include data entry and other computer related tasks, event planning, meeting organization, general filling and general support of the President.


  • Excel based data entry for Sales
  • Administrative support of the President of XOS, including booking travel, applying for visa’s, expense reporting and meeting scheduling
  • Oversight of XOS’s LMS (learning module software) system, iSpring
  • Administrative support for HR
  • Review of XOS’s employee expenses through reporting system, Concur for accuracy and approval
  • Data entry, handling of mail, filing and research supporting HR, Sales and Finance functions
  • Scheduling group meetings and handling logistics, i.e. ordering catering, room set up and  breakdown
  • Planning and managing XOS events like the holiday party, bowling, company barbeques, etc…
  • Miscellaneous project driven administrative and support tasks


   Critical Success Factors:

  • Desire to go above and beyond to learn and get the job done

  • Extremely trustworthy who puts a high value on integrity

  • Ability to self-motivate and learn computer skills through web based tutorials

  • Outgoing personality who enjoys interacting with others via phone and in person

  • Learning agility demonstrated in the ability to pick up things quickly across functional groups

  • Enjoyment working in an ambiguous role where responsibilities and tasks will change day to day

  • Can do attitude demonstrated in continually asking what can be done to help if current que of work is completed

  • Positive attitude and calm demeanor regardless of daily fluctuations work stressors and assignment

Required Skills/Experience:

  • Highly efficient and capable working in Excel, Power Point and Word

  • Computer savvy, demonstrated in the ability to quickly come up to speed on new programs by studying on-line tutorials

Desired Skills/Experience: 

  • experience
  • Camtasia Experience
  • iSpring Experience
  • Master level knowledge of Excel (functions, advanced pivot tables, etc…)

Key Relationships:

  • XOS President
  • Sales Operations Manager
  • Director of HR
  • Director of Finance

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