Administrative Support Associate (Requisition ID: X-R000622)

Posted: 01/27/17 | SHARE:

Description:

The Administrative Support Associate will oversee a variety of administrative and support functions throughout XOS.  These will include data entry and other computer related tasks, event planning, meeting organization, general filling and general support of the President.

Responsibilities:

  • Excel based data entry for Sales
  • Administrative support of the President of XOS, including booking travel, applying for visa’s, expense reporting and meeting scheduling
  • Oversight of XOS’s LMS (learning module software) system, iSpring
  • Administrative support for HR
  • Review of XOS’s employee expenses through reporting system, Concur for accuracy and approval
  • Data entry, handling of mail, filing and research supporting HR, Sales and Finance functions
  • Scheduling group meetings and handling logistics, i.e. ordering catering, room set up and  breakdown
  • Planning and managing XOS events like the holiday party, bowling, company barbeques, etc…
  • Miscellaneous project driven administrative and support tasks

Qualifications:

   Critical Success Factors:

  • Desire to go above and beyond to learn and get the job done

  • Extremely trustworthy who puts a high value on integrity

  • Ability to self-motivate and learn computer skills through web based tutorials

  • Outgoing personality who enjoys interacting with others via phone and in person

  • Learning agility demonstrated in the ability to pick up things quickly across functional groups

  • Enjoyment working in an ambiguous role where responsibilities and tasks will change day to day

  • Can do attitude demonstrated in continually asking what can be done to help if current que of work is completed

  • Positive attitude and calm demeanor regardless of daily fluctuations work stressors and assignment

Required Skills/Experience:

  • Highly efficient and capable working in Excel, Power Point and Word

  • Computer savvy, demonstrated in the ability to quickly come up to speed on new programs by studying on-line tutorials

Desired Skills/Experience: 

  • Salesforce.com experience
  • Camtasia Experience
  • iSpring Experience
  • Master level knowledge of Excel (functions, advanced pivot tables, etc…)

Key Relationships:

  • XOS President
  • Sales Operations Manager
  • Director of HR
  • Director of Finance

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