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Alumni Relations and Special Event Coordinator

Albany, NY - Posted on: Tuesday 07/26/16


About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,300 students in eight schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

The Rockefeller College of Public Affairs & Policy seeks an Alumni Relations and Special Event Coordinator to manage the College's alumni relations efforts and provide management and support to special events.

Specific duties will include:

  • Work with the University at Albany Alumni Association to develop strategies to engage alumni statewide, nationally, and internationally
  • Coordinate alumni networks in Washington, DC, New York City, Albany and other areas, including, but not limited to, arranging events and recruiting new members
  • Outreach to both undergraduate and graduate Rockefeller College alumni through telephone, email, campaigns, social media and events that involve students and faculty
  • Assist and give guidance to the Dean's Leadership Council to further engage undergraduate students, particularly graduating students, to transition them to active alumni
  • Work in coordination with the Office of Career Development to engage alumni in professional development activities
  • Independently provide management and oversight in the planning and coordination of the annual Alumni Dinner and Awards Ceremony and other special events, including but not limited to venue selection, menu planning, development of marketing strategies and coordination with stakeholders
  • Coordinate and track alumni data in cooperation with the University at Albany Institutional Research Office, Development Office, Alumni Association, and academic departments
  • Manage the Alumni in the Classroom initiative, including but not limited to identifying and inviting speakers for classroom visits, and providing logistical support to faculty and staff members
  • Engage alumni to participate in the recruitment of prospective graduate students
  • Participate in meetings with the Rockefeller College Advisory Board, and engage and leverage members to participate in College and alumni activities
  • Work with the College's Development Officer and the Assistant to the Dean to identify and develop prospective donors; assist in the coordination/execution of solicitations as needed
  • Occasional travel to Washington, DC, New York City, and other locations to meet with alumni
  • Participate in College Commencement activities
  • Originate and write content for College publications, including but not limited to the bi-annual news magazine, Facebook, LinkedIn, Twitter, online alumni features and e-news
  • Write and distribute a quarterly alumni electronic newsletter
  • Assist with College orientation activities, planning at least 1 alumni/student event
  • Plan and execute an engaging calendar of alumni events
  • Engage with the larger University community through service on committees as appropriate
  • Engage with the local community through involvement in associations/non-profit organizations
  • Participate in professional development activities as appropriate


Minimum Qualifications:

  • Bachelor's degree from a college or university accredited by a U.S. Department of Education or internationally recognized organization
  • 1-3 years of professional experience in alumni relations, development, and/or fundraising, and event management
  • Knowledge of higher education administration principles, practices, and environment
  • Excellent organizational skills with the ability to plan and manage short and long-term projects
  • Ability to manage time appropriately, including identifying priorities and multi-tasking
  • Exceptional attention to detail
  • Superior interpersonal, verbal and written communication skills
  • Ability to interact in a professional manner with a wide range of stakeholders, including high level alumni and constituents
  • Ability to work both independently and as part of a team
  • Ability to work collaboratively and build relationships with colleagues and constituents in a diverse community
  • Knowledge of social media, including LinkedIn and Facebook
  • Proficiency in the Microsoft Office Suite
  • Ability to manipulate and maintain databases

Preferred Qualifications

  • Professional experience in higher education
  • Experience with the Adobe Creative Suite and/or Microsoft Publisher
  • Experience with database management systems

Additional Information:

Professional Rank and Salary Range: Staff Assistant, SL-2

Review of applications will begin immediately.

Closing date for receipt of applications: August 18, 2016

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml


To Apply:

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=74078

Application Instructions:

Applicants MUST submit the following documents:

  • Resume/CV
  • Cover letter that must address the applicant's ability to work with diverse populations
  • The names and contact information of three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your U-Albany Careers Account to check your completed application.