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Asst. Director of Sponsored Programs & Institutional Grants

Schenectady, NY - Posted on: Friday 06/17/16


Corporate, Government & Foundation Relations

Full Time - Benefit Eligible

Grade E1 Salary Commensurate With Experience


Union College seeks an assistant director of sponsored programs and institutional grants. The assistant director is a member of the Office of Corporate, Government & Foundation Relations (CGF), which is a unit of College Relations. CGF is responsible for cultivating relationships and securing external grants to advance Union’s academic, research, and co-curricular goals; and to support institutional strategic priorities. The position reports to the director of sponsored programs & institutional grants. Key responsibilities of this position include the following: ● Assisting with proposal development and award administration: monitoring and tracking all CGF activity in an Excel database, electronic files, and hard copy folders; generating and expediting internal submission authorization and certification forms; drafting letters of inquiry and other proposal documentation, as workflow requires; processing grant awards and funds received in collaboration with financial services and advancement information services ● Supporting grant prospect management and stewardship activities: researching, identifying, and developing a portfolio of foundation, corporate, and public agency prospects; ensuring Union meets its stewardship requirements through timely report preparation and submission ● Performing office management duties: preparing briefing materials, funding opportunity announcements, and formal documents for CGF-sponsored meetings, workshops, and events; producing informative weekly grant status reports and creating ad hoc reports; keeping the CGF website up-to-date; assisting in planning and executing events and meetings by managing all logistical and administrative tasks; performing clerical office tasks such as maintaining the office calendar, renewing subscriptions, ordering office supplies, initiating on-campus works orders as needed, etc.  


Candidates for the position of assistant director of sponsored programs and institutional grants should, at a minimum, hold a bachelor’s degree and have two to five years of relevant experience, preferably in higher education. Exceptionally strong written, verbal, quantitative, proofreading, and editing skills are essential. Attention to detail is required for this position, and the candidate must be able to consistently produce high quality work while handling multiple tasks and meeting deadlines. Candidates for this position should have the ability to problem-solve, be self-motivated, possess intellectual curiosity and drive to pursue proactive learning, and thrive within a goal-oriented, collaborative team environment. Intermediate to expert knowledge in the use of Microsoft Word, Excel, and PowerPoint is required. Familiarity with Microsoft Publisher, Adobe InDesign or other publishing software, and fundraising database management systems is a plus. Additional requirements of the assistant director include the ability to work quietly in a shared office space, participate in occasional overnight travel, and attend some evening and weekend events.


Please send cover letter, resume, and 3 references.

Please apply via email, U.S. Mail, fax or in person:

Human Resources
Req. # 7272
Union College
807 Union Street
Schenectady, NY 12308

Telephone: (518) 388-6108
Fax: (518) 388-6529
Email: hr@union.edu

Please submit all electronic application materials as a single pdf or doc file.

Union College, founded in 1795, is a highly-selective, independent college. Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology. Union College offers its full-time employees an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity.

Union College is committed to providing access and reasonable accommodation in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Union College’s strategic plan highlights the role of diversity in providing an effective education for the 21st century at the heart of our mission and vision for the College. Diversifying the student body, the faculty, the administration, the staff and the curriculum requires a commitment to honor our mission and advance our goals. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, ability, ethnicity, sexual orientation, gender, gender identity and national origin.