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Downtown Campus Coordinator

Albany, NY - Posted on: Tuesday 06/07/16


About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,300 students in eight schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

Under the joint direction of the Office of Facilities Management and the Office of the Provost, the Downtown Campus Coordinator oversees the operations and room utilization of the Downtown Campus and helps coordinate events and Facilities projects. He or she will work very closely with the administrative personnel and faculty of the Colleges and Schools located on the Downtown Campus, as well as staff in the Office of Facilities Management and the Office of the Provost.

General Responsibilities (not exhaustive)

  • Act as the liaison to faculty and staff of the Downtown Campus for Facilities Management and the Office of the Provost
  • Meet regularly with Downtown Campus Deans (or their designees) to identify issues relating to spaces on the Campus
  • Relay issues of concern to the Office of the Provost and/or Facilities Management
  • Assist in providing communication and follow-up to the Downtown Campus community regarding maintenance, capital projects, space utilization, and other issues
  • Provide guidance and input in the development of safety and security programs
  • Provide assistance, as needed, in the areas of energy conservation and sustainability
  • Serve as the primary contact for the Downtown Campus community on issues/questions/concerns/ideas that require the attention of the Facilities Management and/or the Office of the Provost
  • Maintain clear, open lines of communication and a regular presence on the Downtown Campus to provide support across the academic and administrative lines
  • Work closely with the Registrar's Office, as needed, in maintaining the functionality and development of the Event Management System for scheduling Campus spaces (including classrooms, meeting rooms, and public spaces)
  • Other duties related to the academic operations, capital improvements/projects, and professional/collegial atmosphere of the Downtown Campus, as needed


Required Qualifications and Skills:

  • Bachelor's degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
  • Experience working in a professional office environment
  • Strong interpersonal, writing, and oral skills
  • Ability to organize and handle multiple priorities
  • Strong working knowledge of Microsoft Office, Excel, PowerPoint, and Outlook
  • Ability to develop and maintain relationships with diverse individuals at various levels of the University

Preferred Qualifications and Skills:

  • Master's degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
  • Administrative experience in facilities, project management, event planning, or higher education
  • Experience working in a unionized and/or public-sector workplace

To Apply:

Additional Information:

Professional Rank and Salary Range: Senior Staff Assistant, SL-3

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml


Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=71424

Application Instructions:

Applicants MUST submit the following documents:

  • Resume
  • Letter of application (referencing the posting number listed and their experience working in diverse populations)
  • A minimum of 3 references

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your U-Albany Careers Account to check your completed application.

Closing date for receipt of applications: July 7, 2016