Fiscal Operations Coordinator

Posted: 03/02/17 | SHARE:


About the NCSP:

The National Center for Security and Preparedness (NCSP) is a leader in the development and delivery of high impact simulation and scenario-based training. The NCSP relies on a diverse community of subject matter experts (SMEs) to guide its doctrine and carry out its programs. These SMEs provide NCSP with a broad range of capabilities that support the homeland security community. A tight-knit team of full time staff provides continuity, project management and subject matter expertise to the programs NCSP is tasked with supporting.

Through collaboration, creativity, and a commitment to excellence, NCSP supports the nation's efforts to be secure from acts of terrorism and to be prepared to respond to disasters and incidents of high consequence. Established in 2007, NCSP is now part of the newly established College of Emergency Preparedness, Homeland Security and Cybersecurity (CEHC).

Fiscal Operations Coordinator Position Summary:

The NCSP's support functions provide a foundation for the full spectrum of the Center's activities. They must be nimble enough to adjust to a rapidly changing and growing environment, while remaining in compliance with federal, state, University, and funding agency requirements. The Fiscal Operations Coordinator manages the Center's process controls and support functions day-to-day, ensuring they are efficiently and effectively supporting the program. S/he refines and executes a project-based accounting process to ensure timely invoicing, inform financial decision-making, and comply with funding requirements. S/he works closely with staff in the University's administrative offices to effectively balance the unique needs of the Center with the University's policies and systems. S/he also collaborates with Program Managers to support their areas of control. Finally, s/he advises the Associate Director on the development of the Center's annual budget. 

Duties and Responsibilities:

  • Manage the processes and systems that support the Center's day-to-day operations, balancing programmatic and administrative requirements
  • Establish and implement quality control mechanisms for organization-wide processes and systems, providing appropriate weight to the opinions and needs of internal and external stakeholders
  • Manage the Center's project-based accounting process, ensuring the timely submission of quarterly invoices and maintenance of backup documentation, working closely with administrative staff
  • Coordinate external financial reviews and audits, as assigned
  • Oversee the timely submission of administrative paperwork
  • Manage the NCSP's hiring process within University, State, and Federal rules
  • Monitor organization-wide compliance with federal, state, University, and funding requirements, advising Program Managers and identifying concerns to the Associate Director
  • Advise the Associate Director on the development and administration of the Center's annual budget
  • Provide input on short- and long-term strategies and decision making across the organization
  • Collaborate routinely with the University's administrative offices to ensure seamless process integration
  • Collaborate effectively and appropriately with external stakeholders
  • Supervise professional employees, students, and interns as assigned, fostering a work environment that is supportive of the needs of employees, students, and partners


Minimum Qualifications

  • A Bachelor's degree in Public Administration, Business, Accounting, or a related field from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
  • Three (3) years of full time experience in finance and/or administration
  • Excellent customer service and conflict resolution skills
  • Demonstrated ability to establish and sustain positive working relationships and collaboration among a diverse group of stakeholders
  • Excellent written and verbal communications skills
  • Advanced proficiency with Microsoft Excel and Access
  • Proficiency with Microsoft Word, Microsoft PowerPoint, and Adobe Acrobat
  • Willing and able to travel occasionally within the State of New York and occasionally to other states
  • Eligible to handle sensitive but unclassified materials, including information that is law enforcement sensitive or export-controlled to non-U.S. citizens
  • In consideration of the extensive work the NCSP conducts with the NYS Division of Homeland Security and Emergency Services (DHSES), the applicant must be able to satisfactorily complete the NYS DHSES's background screening and credentialing process prior to employment. This includes a criminal background check.

Preferred Qualifications

  • A Master of Public Administration (MPA), Master of Business Administration (MBA), or comparable graduate degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
  • Five (5) years of experience in finance and/or administration
  • Experience with state and federal-level funding rules and regulations
  • Demonstrate success coordinating teams of people across functions
  • Experience managing full time employees in a professional setting

Additional Information:

Professional Rank and Salary Range: Senior Staff Staff Assistant, SL-3

Special Note: This is an at-will position based on the availability of external funding.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link


Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

  • Resume
  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your U-Albany Careers Account to check your completed application.

Closing date for receipt of applications: March 7, 2017

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