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HR / Payroll Deputy Executive Director, The Financial Information Services Agency and the Office of Payroll Administration (FISA-OPA)

Posted: 05/08/18 | SHARE:

Description:

The HR / Payroll Deputy Executive Director has oversight of five major departments that together are responsible for the continued development, ongoing maintenance and operations of several key New York City enterprise applications, including: the Payroll Management System (PMS) Pension Payroll Management System (PPMS), CityTime and NYCAPS. The departments managed by the HR / Payroll Deputy Executive Director include: Business Support, Application Development, Testing, Infrastructure and Production Operations. Reporting directly to the FISA-OPA 1st Deputy Executive Director for Operations, the HR / Payroll Deputy Executive Director is responsible ensuring the continued delivery of software and services to the end users. Success of the operation is defined by the accurate and secure processing (by FISA s systems) of timekeeping, personnel and pay transactions resulting in the timely production of  payrolls for New York City employees and retirees.

In oversight of the five departments within the HR/Payroll division, the candidate will:

• Provide guidance to the Business Team in the management of the overall portfolio of IT initiatives. Input to the team will help manage competing requests for internal driven technology projects and oversight sponsored requests (e.g. legally mandated new business requirements, etc)

• Ensure the Business Team has a clear model for delivery of technical requirements to the Development Team and delivery of usage scenarios for the Test Team;

• Ensure the Development Team has well defined technical standards for: coding, delivery of advanced configuration changes, unit testing, version control and code promotion;

• Ensure the Test Team has visibility into the software delivery pipeline in order to allow for proper resource planning;

• Ensure the Infrastructure team has responsible plans and practices in place to meet the requirements for system availability, stability, performance and recovery in the event of a disaster;

• Ensure that the Operations Team has appropriately detailed policies & procedures for the following functions: HR/Payroll and mainframe user provisioning and security configuration, configuration / build management quality control of disbursements, batch job operations management of file transmissions, pay cycle calendar management;

The candidate will ensure that changes efficiently move through the software development life cycle resulting in on schedule deployments that meet business requirements, have minimal defect levels and meet FISA standards for security and reliability.

Additionally:

• The candidate will provide detailed input to the budget preparation and maintenance processes throughout the fiscal year. Inputs will come in the form of: projections for staff augmentation, capital requests for hardware / software upgrades, project budgets for multi-year initiatives etc. The candidate will develop budget requests with the department leads and will coordinate multi-department project requests within the HR/Payroll division.

• The candidate will work regularly with procurement staff and will provide technical requirements as appropriate to the various sourcing options (e.g., quotes for an order, content for an RFP, etc).

• The candidate will be expected to interface with and manage relationships with senior staff at stakeholder agencies (e.g., OPA, OLR, DCAS, Comptroller OMB) and external entities (e.g., unions, banks etc).

As a member of the senior management team, the candidate will be expected to participate in a number of activities as requested (e.g., participation on a selection committee data collection for mandated initiatives from oversights, security / audit / investigatory matters, etc). 

 

Qualifications:

Minimum Qual Requirements 

1. A master's degree in computer science from an accredited college and three years of progressively more responsible, full-time, satisfactory experience using information technology in computer applications programming, systems programming, computer systems development, data telecommunications, database administration, planning of data/information processing, user services, or area networks at least 18 months of this experience must have been in an administrative, managerial or executive capacity in the areas of computer applications programming, systems programming, computer systems development, data telecommunications, data base administration, or planning of data processing or in the supervision of staff performing these duties; or

2. A baccalaureate degree from an accredited college and four years of experience as described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or recognized accrediting organization and six years of experience as described in "1" above; or

4. A satisfactory combination of education and experience equivalent to "1", "2" or "3" above. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State's department of education or recognized accrediting organization and must possess at least three years of experience as described in "1" above, including the 18 months of administrative, managerial, executive or supervisory experience as described in

"1" above.

Qualification Requirements (continued)

NOTE: The following types of experience are not acceptable: superficial use of preprogrammed software without complex programming, design, implementation or management of the product; use of word processing packages; use of a hand held calculator; primarily the entering or updating of data in a system; the operation of data processing hardware or consoles. 

Preferred Skills 

• Demonstrated and extensive experience with the following applications: PMS, PPMS, CHRMS, NYCAPS and CityTime

• Subject matter expertise on the business functions under management in the HR/Payroll suite

• Experience with at least 2 major HR/Payroll ERP upgrades for very large organizations (over 100k+ employees). Work experience should reflect proven ability in developing and delivering successful enterprise wide applications and in coordinating such deployments.

• The candidate should have deep knowledge of the full application development and deployment life cycle processes.

• Demonstrated ability performing project management activities.

• Excellent communication (oral and written), interpersonal, and organizational skills.

• Demonstrated ability to manage a large organization (no less than 30+ staff). 

To Apply 

External applicants please visit https://a127-jobs.nyc.gov/ to apply to Job ID #343761. Current NYC employees may apply via Employee Self Service (ESS). While all complete applications will be given consideration, only candidates selected for an interview will be contacted by FISA-OPA.

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