Legal Administrative Assistant

Posted: 02/07/17 | SHARE:


About Research Foundation for SUNY System:

The Research Foundation for The State University of New York (RF) is the largest, most comprehensive university-connected research foundation in the country.

Serving SUNY and New York State, the RF provides essential services to SUNY faculty, students and staff who are performing life-changing research in life sciences and medicine; engineering and nanotechnology; physical sciences and energy; social sciences; and computer and information sciences. More than 15,000 dedicated RF employees work on SUNY-led research, training and public service projects throughout New York, across the country and around the world.

This position is being offered through the Research Foundation for SUNY at the Charter Schools Institute in Albany. The State University of New York (SUNY) Board of Trustees established the Charter Schools Institute in February 1999 to assist in carrying out its responsibilities under the New York Charter Schools Act of 1998 (Article 56 of the New York Education Law).

Job Description:

The Charter Schools Institute's Legal Assistant is part of a team that comprises a nationally award winning, high quality charter school authorizer.  Reporting to the Institute's Executive Deputy Director and General Counsel, and working additionally for the Managing Director for Operations and Finance, Associate Counsel, Assistant Counsel for Legal Oversight and the Paralegal, the Legal Assistant will support the management of the Institute' legal and finance functions.  Responsibilities will include: general office administrative duties; electronic and paper mailings and notices; drafting and finalizing correspondence and forms; tracking changes in program, and other information, for each charter school; tracking submission and maintenance of legal document including charters, incorporation papers, facility papers, board minutes and board member information; maintenance of electronic filing system; maintenance of compliance databases; assisting in FOIL requests; assisting in application intake processes; and contacting charter schools to obtain compliance, contact and other required information.

SUNY's Charter Schools Institute has a fast-paced work environment committed to supporting the SUNY Board of Trustees and its Charter Schools Committee in ensuring SUNY authorized charter schools demonstrate strong academic, fiscal and organizational performance as measured by the SUNY Renewal Benchmarks.  The Legal Assistant demonstrates the drive and desire to propel improved internal Institute operations, documentation, organizational and public reporting for all schools through high quality authorizing practices.  The position requires strong communication skills, the ability to work with a team to gather, organize, analyze and produce a high volume of information in a timely and accessible manner; infuse quality, coherence and organization throughout all assigned tasks; and embrace the opportunity to work with a national model for high quality charter school oversight.

Specific duties will include:

  • Assist with the coordination of the intake, tracking, scanning and distribution of New, Renewal and Revision Applications as well as Charter Schools Stimulus Fund grant applications;
  • Update school board information for all SUNY authorized charter schools;
  • Assist in creating and storing templates for the legal and finance functions of the Institute;
  • Maintain the Institute's online file system and manage documents to be placed on shared drives;
  • Input school and organization data and forms in appropriate tools/workspaces as required and be able to audit same;
  • Assist in the scanning and redacting of new applications and other charter related documents;
  • Assist in the preparation of materials for meetings of the SUNY Board of Trustees and its Charter Schools Committee including preliminary drafting; and,
  • Prepare correspondence on behalf of the legal and finance employees of the Institute.

Other Core Function Duties:

  • Provide telephone coverage and back-up coverage to other administrative staff;
  • Set up meeting space, conference calls, and video conferences as required;
  • Assist in archiving requests;
  • Finalize Institute correspondence and tracking related due dates as required;
  • Updates to Contacts; and,
  • Other duties as directed by the Executive Deputy Director and General Counsel, Associate Counsel and Managing Director for Operations and Finance.


Associate's Degree required.  Bachelor's degree in a relevant field or paralegal certificate strongly preferred.  At least 5 years of experience in a law office preferred.  Not-for-profit and charter school educational experience preferred.  The preferred candidate is expected to have excellent communication skills, maintain a professional and flexible demeanor at all times, work as a team member and be able to confidently interact with senior management of the Charter Schools Institute and charter schools.  Self-starter with strong interpersonal, written and verbal communication skills.  Strong organizational capabilities and attention to detail.  Ability to work independently and to handle multiple tasks.  Ability to problem-solve and maintain a solution oriented approach to work required.  Ability to be discreet and handle confidential information.

Candidates are required to have computer proficiency in a LAN environment, and a strong knowledge of office software products, particularly Microsoft Office® and its suite of products including Word, Excel, Access and Outlook.

Additional Information:

LOCATION:              Albany, NY

SALARY:                  Range of $45,000 - $50,000 commensurate with experience. Excellent benefits.

TO APPLY:               Qualified candidates should submit a cover letter and resume:

Application Instructions:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.


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