OMB Entity Manager

Posted: 09/06/17 | SHARE:

Description:

OMB Entity Manager

JOB ID# 301433

COMPUTER SYSTEMS MANAGER, M3

OPS/Business Team

(P235)

The Financial Information Services Agency (FISA) supports and maintains the financial and payroll systems of the City of New York.  The OMB Entity Manager is the primary liaison between FISA and the Mayor’s Office of Management and Budget (OMB) which is responsible for creating the Mayor’s budget.  Managing a team of Business Analysts, this individual will direct the servicing of all General Fund and Capital budget components of the City’s Financial Management System (FMS).  The OMB Entity Manager ensures that user needs and software changes are identified and addressed and plans the portfolio of FMS Budget software development related to OMB.

The OMB Entity Manager will be responsible for the management of a team of business analysts.  The OMB Entity Manager will serve as the lead analyst in the group in addition to managing the team.  Activities of the analyst role include:

• Investigate software issues reported by the Level 1 and 2 end user support or escalated by OMB. 

• Analyze and document business requirements and non-functional requirements of proposed software solutions.  Typical solutions come in the form of:  new reports, enhancements to            existing reports, data fixes, mass data changes (as a substitute for large scale data entry), new batch / modified batch processes, definition of new / modified online transactions and inquiries, etc.

• Author functional design documents that capture the details of the solution in all aspects (e.g.,. workflow requirements, business validations to be performed on data entry forms, formulas    to be applied in calculations on inquiries and reports, presentation layer requirements on inquiries and reports, definition of inputs / outputs and business logic of new / modified batch processes, configuration profile, application data configuration changes required to enact the business or processing change, etc.,).  The documentation produced will follow FISA’s standard for functional designs.

• Work with technical teams to research problems and implement solutions

• Testing, coordination and scheduling of software fixes/enhancements, data fixes and mass data changes.

• Run simulations of business event processing and provide: detailed status reporting on progress, detailed inventory of defects identified and in the scope of regression testing for the event.

• Perform and/or assign ad-hoc data requests from OMB and track requests in a standardized manner – ensuring that there is visibility into the workload associated with ad-hoc tasks.

As manager the OMB Entity Team, the individual has the following responsibilities:

• Serve as point of contact for all communications with OMB  (including authoring of communications and review of draft communications from team members)

• Manage the FMS processing of the City of New York’s budget including the annual processing of the Agency Request, Departmental Estimates, the Executive Budget and the Adopted   Budget.  Also responsible for the accurate and timely delivery of all budget publications.  These business events and other events are generally executed during times when the system is offline for batch processing or maintenance.  The OMB Entity Manager is expected to be able to provide evening or weekend support for business event execution.

• Serve as a subject matter expert of the functionality of FMS Budget.

• Responsible for the initial assessment and assignment of tasks for ad hoc requests and software fix and enhancement work.

• Interface with OMB business owners  as necessary to gauge delivery performance of the OMB Entity team

• Serve as an escalation point for personnel related matters. 

• Ensure that standard operating procedures are documented by the business teams in a consistent and manner

• Manage the workload of the team by assigning tasks, prioritizing workload and monitoring status.

• Provide ownership of OMB related software changes in FMS – Including: determining need in production dates, perform aspects of release planning, and ensure that resources are assigned to cover the scheduled analyst workload

• Ensure that standard processes are used by the business analyst team for business event documentation, ad-hoc reporting, requirements definition and functional designs 

Qualifications:

Minimum Qual Requirements 

1. A master's degree in computer science from an accredited college and three years of progressively more responsible, full-time, satisfactory experience using information technology in computer applications programming, systems programming, computer systems development, data telecommunications, database administration, planning of data/information processing, user services, or area networks at least 18 months of this experience must have been in an administrative, managerial or executive capacity in the areas of computer applications programming, systems programming, computer systems development, data telecommunications, data base administration, or planning of data processing or in the supervision of staff performing these duties; or

2. A baccalaureate degree from an accredited college and four years of experience as described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or recognized accrediting organization and six years of experience as described in "1" above; or

4. A satisfactory combination of education and experience equivalent to "1", "2" or "3" above. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State's department of education or recognized accrediting organization and must possess at least three years of experience as described in "1" above, including the 18 months of administrative, managerial, executive or supervisory experience as described in

"1" above.

Qualification Requirements (continued)

NOTE: The following types of experience are not acceptable: superficial use of preprogrammed software without complex programming, design, implementation or management of the product; use of word processing packages; use of a hand held calculator; primarily the entering or updating of data in a system; the operation of data processing hardware or consoles. 

Preferred Skills 

• Excellent oral and written communication skills and proven analytical and problem solving skills.

• Excellent customer service skills.

• Ability to work independently with minimal direction and under pressure with tight deadlines.

• Hands-on proven experience balancing and reconciling financial data.

• Demonstrated proficiency with MS Access; MS Excel; and other Microsoft tools such as Word, PowerPoint and Visio.

• Ability speak in front of a user group and clearly describe how business functions are executed from within the FISA Financial System software and exception process / usage scenarios

• Ability to orchestrate an end user meeting with the goal of:  gathering requirements, gaining consensus between parties on business issues, taking and publishing meeting minutes, creating and presenting deliverables for review.

• Knowledge of some or all of the following: FMS Budget or FMS Accounting 

Additional Information 

P235 

To Apply 

External applicants please visit https://a127-jobs.nyc.gov/ to apply to Job ID # 301433. Current NYC employees may apply via Employee Self Service (ESS). While all complete applications will be given consideration, only candidates selected for an interview will be contacted by FISA-OPA.

FISA/OPA IS AN EQUAL OPPORTUNITY EMPLOYER. 

Hours/Shift 

Monday – Friday, 9am to 5pm. 

Residency Requirement 

New York City Residency is not required for this position 

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