Personnel Assistant II

Posted: 12/21/17 | SHARE:


This is responsible work in supervision of the processing of employee personnel transactions. Although the incumbent performs clerical functions like the Personnel Assistant I class, this class differs from that of Personnel Assistant I in that the duties performed are primarily focused on the specialized programmatic tasks and functions of personnel transactions, not the clerical tasks. Incumbent may supervise Personnel Assistant Is and other clerical staff participating in the processing of personnel transactions. The work is varied depending upon the assignment of the individual employee. The work is performed under the general direction of a higher-level administrator with leeway for the exercising of independent judgment in dealing with both routine tasks and new tasks or where a policy is not yet established. Does related work as required.


May process information to facilitate the preparation of the payroll, including information pertaining to the separation of employees, their appointment, deductions or corrections, tax matters, including the preparation and distribution of annual W-2 forms.

May process information pertaining to the various and dental insurance programs including its membership, contract, authorizations for services and retirees benefits.

Participates and acts as lead worker in the implementation of upgrades or new software systems pertaining to payroll, benefits, or timekeeping systems.

Enters payroll or benefits data into an automated financial or personnel database.

Trains new employees and departmental users on the use of payroll or benefits systems and processes.

May answer questions of employees regarding benefits, payroll or workers’ compensation issues.

Resolves unusual or difficult personnel or payroll issues.

Prepares original correspondence to employees, human resources vendors and other clientele on a variety of issues.

Processes and facilitates all personnel transactions either at the departmental level or as it is received in the Department of Human Resources, including information on appointments, separations, promotions, examinations.

Assigns, supervises and reviews the work a group of entry-level employees engaged in personnel functions.

Develops and makes recommendations to improve efficiencies in the office.Prepares reports and maintains files and records as required.


A. Graduation from a New York State or regionally accredited college or university with a Bachelor’s Degree in business administration or related field and one (1) year of full-time experience in human resources or financial functions, including benefits, payroll, worker’s compensation, insurance, training and/or recruitment; OR,

B. Graduation from a New York State or regionally accredited college or university with an Associate’s Degree in business administration or related field and three (3) years of experience as defined in (A) above; OR,

C. Graduation from high school or possession of a high school equivalency diploma and five (5) years of experience as defined in (A) above.

PROMOTIONAL: Twenty-four (24) months of permanent competitive class status as a Personnel Assistant I or Benefits Coordinator I.

Vacancies are filled by certified list provided by Albany County Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Albany County to obtain a permanent appointment.


Good knowledge of personnel systems, benefits, payroll, health insurance

Good knowledge of business arithmetic and English

Good knowledge of the policies and procedures relating to the operations of a personnel system

Skill in clerical procedures, including processing payrolls and insurance forms

Skill in the use of a personal computer/word processor

Ability to understand and follow oral and written directions

Ability to prepare written reports

Ability to deal effectively with employees and the general public

Ability to supervise and direct the work of others

Clerical aptitude

Mental alertness

Physical condition commensurate with the demands of the position.

Additional Information:

Salary: $43,500-$51,500 prorated to the amount of service rendered.

The selected applicant will be subject to a fingerprint supported criminal history background check in accordance with SAVE Legislation effective July 1, 2001.

Apply To:

include your letter of intent and resume

Job Vacancy number: 2018-175

For further information contact: Capital Region BOCES, 900 Watervliet-Shaker Rd. Albany, NY 12205

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