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Production Assistant

Albany, NY - Posted on: Monday 05/09/16


About Research Foundation for SUNY System:

The Research Foundation for The State University of New York (RF) is the largest, most comprehensive university-connected research foundation in the country.

Serving SUNY and New York State, the RF provides essential services to SUNY faculty, students and staff who are performing life-changing research in life sciences and medicine; engineering and nanotechnology; physical sciences and energy; social sciences; and computer and information sciences. More than 15,000 dedicated RF employees work on SUNY-led research, training and public service projects throughout New York, across the country and around the world.

This position is being offered through the SUNY System Administration Sponsored Programs Office, an operating location of The Research Foundation for the State University of New York, a private, nonprofit educational corporation supporting research, education and public service at the State University of New York.

Job Description:

Function and Scope: Under the supervision of the Co-Directors, the Production Assistant will provide editorial and administrative support to the production department of the State University of New York Press (www.sunypress.edu).

  • Prepare book and journal manuscripts for production, including setting up project folders, preparing production cost estimates, requesting estimates from printers, and checking image file quality.
  • Assist production editors in maintaining project workflow, including checking the status of projects, problem solving, keeping detailed notes, documenting project progress, and communicating with authors, independent contractors, and vendors as necessary.

  • Maintain all files related to the production department, including cover samples, special series, vendor/independent contractors, tables of contents and Library of Congress/Copyright Office registrations.

  • Provide general clerical support including photocopying, filing, and phone coverage.
  • Proofread as requested, including printed book cover samples, copyeditor queries, text and cover proofs, first typeset proofs, and indexes.
  • Prepare and distribute notices of books reviewed in SUNY Press journals to publishers.
  • Prepare tables of contents for posting to the SUNY Press website.
  • Special projects as assigned.


Baccalaureate degree; at least 2 years of progressively responsible clerical experience; flexibility, time management, problem solving/troubleshooting skills essential.  Basic working knowledge of Windows and MS Office Suite, particularly Word, Excel, and Access.  Experience with Adobe InDesign, Acrobat, and Photoshop a plus.

Additional Information:

Salary: Mid-High $20's DOE

To Apply:

Application Instructions:

Please visit https://systemrf.interviewexchange.com/jobofferdetails.jsp;jsessionid=CE1F63BCFD97A014F89C296954953621?JOBID=71271

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

OPEN UNTIL FILLED (Maximum posting of six-months)