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Program Administrative Assistant

Schenectady, NY - Posted on: Friday 06/17/16


Music/Theater & Dance/Visual Arts

Mon-Fri, 8:30 am - 4:54 pm

37 hrs per wk, 52 wks per yr

Full Time - Benefit Eligible

Grade CSV


The Program Administrative Assistant is responsible for supporting the administrative and clerical needs of the Music, Theater & Dance, and Visual Arts departments. The selected candidate will be responsible for providing standard administrative support, overseeing department budgets including reconciling, forecasting, and processing various finance forms, supervising and delegating tasks to the Office Assistant, assisting in gathering data and scheduling interviews for faculty reviews and job searches, handling all tasks for student evaluations, scheduling and handling arrangements for visitors, concerts, and student events.


The position requires a high school diploma, with an Associates or Bachelor's degree preferred, and three to five years of office support experience, preferably in an educational environment. Excellent interpersonal and communication skills, extensive computer skills including knowledge of Microsoft Office, Google apps, as well as web site maintenance software and software for creating newsletters. Candidates must also be safety conscious, able to work with a diverse group of faculty, staff, students, and other constituencies, both on and off campus, be flexible, and possess the desire and ability to learn new things. Knowledge of financial, room reservation, credit card, and other operational systems is a plus.


Please apply via email, U.S. Mail, fax or in person:

Human Resources
Req. # 7270
Union College
807 Union Street
Schenectady, NY 12308

Telephone: (518) 388-6108
Fax: (518) 388-6529
Email: hr@union.edu

Please submit all electronic application materials as a single pdf or doc file.

Union College, founded in 1795, is a highly-selective, independent college. Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology. Union College offers its full-time employees an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity.

Union College is committed to providing access and reasonable accommodation in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Union College’s strategic plan highlights the role of diversity in providing an effective education for the 21st century at the heart of our mission and vision for the College. Diversifying the student body, the faculty, the administration, the staff and the curriculum requires a commitment to honor our mission and advance our goals. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, ability, ethnicity, sexual orientation, gender, gender identity and national origin.