Program Assistant

Posted: 12/14/17 | SHARE:


Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,300 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

The Center for Technology in Government (CTG), University at Albany, is engaged in a program of research and development to improve information policy, management, and technology performance in the public sector. CTG is seeking a full-time Program Assistant to provide support to the teams conducting the sponsored research and problem-solving projects in this program. This is an entry-level professional position requiring strong analytical, writing, and communication skills. The Program Assistant will be assigned to multiple project teams and assist staff with project tasks and activities as assigned by CTG Project Managers. Candidates must also be effective time managers and have the ability to multi-task and track projects to successful completion. The job responsibilities include, but are not limited to:

  • Work with CTG Project Managers and appropriate external partner contacts to schedule internal and external project meetings
  • Work with CTG Project Managers to develop, implement, and track project work plans
  • Summarize, in writing, key outcomes and action items from internal and external project meetings
  • Work with Project Manager and other team members to draft project related reports and articles
  • Assist project staff with facilitating project related internal and external meetings
  • Assist project and administrative staff with logistics for external project related meetings


Required Qualifications:   

  • Bachelor's degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization
  • One year of work experience within a not for profit, public, or private sector organization that works with public sector clients
  • Demonstrated ability to respond effectively to multiple assignments and priorities supporting multiple projects and activities
  • Strong organizational and time management skills, oral and written communication skills, and advanced interpersonal and relationship building skills working in a team environment
  • Must be proficient using Microsoft Office products
  • Applicants must address in their applications their abilities to work with a culturally diverse population.

Preferred Qualifications:  

  • Public Administration or Information Science related graduate degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization OR enrollment in a graduate program 
  • Two or more years of work experience within a team environment working with public sector clients and projects
  • Working knowledge of government operations and services and working knowledge of information technology issues in the public sector
  • Experience working with web based survey tools (e.g., SurveyMonkey) and virtual conference applications (e.g., GoToMeeting). 

Additional Information:

Professional Rank and Salary Range: Staff Assistant, SL-2

Start Date: As soon as possible

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at    


Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

  • Resume
  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
  • Finalists will be asked to submit 3 references.

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Closing date for receipt of applications: January 12, 2018


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