Project Coordinator - Training (3)

Posted: 03/02/17 | SHARE:


About the NCSP:

The National Center for Security and Preparedness (NCSP) is a leader in the development and delivery of high impact simulation and scenario-based training. The NCSP relies on a diverse community of subject matter experts (SMEs) to guide its doctrine and carry out its programs. These SMEs provide NCSP with a broad range of capabilities that support the homeland security community. A tight-knit team of full-time staff provides continuity, project management and subject matter expertise to the programs NCSP is tasked with supporting.

Through collaboration, creativity, and a commitment to excellence, NCSP supports the nation's efforts to be secure from acts of terrorism and to be prepared to respond to disasters and incidents of high consequence. Established in 2007, NCSP is now part of the newly established College of Emergency Preparedness, Homeland Security and Cybersecurity (CEHC).

Project Coordinator- Training Position Summary:

The Project Coordinator - Training (hereafter "Project Coordinator") channels the diverse resources required to design and deliver training courses and other assigned efforts. S/he is flexible and proactive, driving the project management process through: defining the project's critical path through project milestones and tasks; ensuring the project remains consistent with its purpose, conceptual philosophy, and objectives; and collaborating with stakeholders. The Project Coordinator communicates effectively with the Program Manager, managing suspense dates, adhering to project budgets, and evaluating strengths and areas for improvement.

Duties and Responsibilities:

  • Lead project teams on various efforts, including but not limited to, training course and workshop delivery and development
  • Establish timelines and work plans within budgetary and programmatic constraints
  • Maintain a working understanding of the subject matter related to assigned projects within the context of the homeland security enterprise
  • Coordinate the stakeholders, resources, and processes necessary to deliver assigned courses and workshops, in accordance with the Training Support Package
  • Collect and incorporate information from Subject Matter Experts, delivery notes, evaluation materials, and open source resources to support continuous quality assessment of courses, focusing on the extent to which deliveries are: meeting objectives, current with threat and vulnerability trends, and consistent with State and Federal homeland security strategies and directives
  • Advise Program Managers on potential areas for improvement in existing courses and workshops
  • Track emergent events that may apply to courses and workshops, generating situation reports and case studies as assigned
  • Coordinate new and continuing course and workshop development, as assigned
  • Track course delivery expenses against established budgets, collaborating with administrative staff
  • Support the Center's administrative processes for assigned projects
  • Advise senior staff on continuous quality improvement of processes and controls
  • Inform the Center's annual budgeting efforts for assigned projects
  • Collaborate effectively and appropriately with external stakeholders
  • Review documents for content, English convention, citation, consistency, and formatting
  • Supervise student assistants and interns, as assigned


Minimum Qualifications:

  • A Bachelor's degree from a college or university accredited by the US Department of Education or internationally recognized accrediting organization
  • One (1) year of experience in project management or the homeland security field; a graduate degree may substitute for 1 year of experience.
  • Working knowledge of topics related to homeland security such as CBRNE terrorism, counter-terrorism, active shooter situations, intelligence, and emergency management
  • Demonstrated ability to establish and sustain positive working relationships and collaboration among a diverse group of stakeholders
  • Excellent written and verbal communications skills; must be extremely well versed in Microsoft Office programs (Word, Excel, PowerPoint)
  • Willing and able to travel extensively within the State of New York and occasionally to other states
  • Eligible to handle sensitive but unclassified materials, including information that is law enforcement sensitive or export-controlled to non-U.S. citizens
  • In consideration of the extensive work the NCSP conducts with the NYS Division of Homeland Security and Emergency Services (DHSES), the applicant must be able to satisfactorily complete the NYS DHSES's background screening and credentialing process prior to employment. This includes a criminal background check.

Preferred Qualifications:

  • A graduate degree from a college or university accredited by the US Department of Education or internationally recognized accrediting organization in one of the following areas: Homeland Security; Emergency Management; Public Administration; Political Science; Criminal Justice; Public Health; Business; or Education.
  • Specialized coursework covering topics related to homeland security, counter-terrorism, intelligence, or emergency management is preferred.
  • Experience developing objective-driven training or adult learning using ADDIE, or a similar model
  • Project Management experience
  • Experience in the homeland security field

Additional Information:

Professional Rank and Salary Range: Senior Staff Assistant, SL-3

Special Note: This is an at-will position based on the availability of external funding.

Start date: As soon as possible

Closing date for receipt of applications: March 7, 2017

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link


Please apply online via

Application Instructions:

Applicants MUST submit the following documents:

  • Resume
  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications

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