Project Coordinator - Training

Albany, NY - Posted on: Tuesday 06/07/16

Description

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research and public service engages a diverse student body of more than 17,300 students in eight schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City and the Adirondacks.

Job Description:

The National Center for Security & Preparedness (NCSP), the research center for the College of Emergency Preparedness, Homeland Security and Cybersecurity at the University at Albany seeks to hire a Project Coordinator - Training. The Project Coordinator - Training (hereafter "Project Coordinator") is responsible for channeling the diverse set of resources required to deliver, revise, and design training courses and other assigned efforts. S/he must be flexible and proactive, driving the project management process through: defining the critical path of the project by developing project milestones and tasks; ensuring the project remains consistent with its purpose, conceptual philosophy, and objectives; and working with appropriate stakeholders. The Project Coordinator communicates effectively with the Senior Project Coordinator - Training & Course Design, managing suspense dates, tracking adherence to budgets, and evaluating points of success and areas for improvement.

  • Lead project teams on various efforts including but not limited to training course and workshop delivery and development
  • Establish time lines and work plans within budgetary and programmatic constraints
  • Maintain a working understanding of the subject matter related to assigned projects, within the context of the homeland security enterprise
  • Coordinate the people, resources, and processes necessary to deliver assigned courses and workshops, in accordance with the Training Support Package
  • Collect and incorporate information from Subject Matter Experts, delivery notes, evaluation materials, and open sources to support continuous quality assessment of courses, focusing on the extent to which deliveries are meeting objectives, current with threat and vulnerability trends, and consistent with State and Federal homeland security strategies and directives
  • Advise the Senior Project Coordinators on potential areas for adjustment or improvement of existing courses and workshops
  • Track emergent events that may apply to courses and workshops, generating situation reports and case studies as assigned
  • Coordinate new and continuing course and workshop development, as assigned
  • Track course delivery expenses against established budgets, collaborating with administrative staff
  • Support the Center's administrative reporting processes for assigned projects
  • Advise senior staff on continuous quality improvement of processes and controls
  • Inform the Center's annual budgeting efforts for assigned projects
  • Collaborate effectively and appropriately with external stakeholders
  • Review documents for content, English convention, citation, consistency, and formatting
  • Supervise student assistants and interns, as assigned

Qualifications

Minimum Qualifications:

  • A Bachelor's degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization in one of the following areas: Business; Public Health; Political Science; Education; Public Administration; Homeland Security; or Emergency Management. Specialized coursework should include topics related to homeland security, counter-terrorism, intelligence, or emergency management
  • One (1) year of experience in project management or the homeland security field. A Master's degree may substitute for 1 year of experience.
  • Working knowledge of topics related to homeland security such as CBRNE terrorism, counter-terrorism, active shooter situations, intelligence, and emergency management
  • Experience in open source information collection and dissemination
  • Excellent written and verbal communications skills; must be extremely well versed in Microsoft Office programs (Word, Excel, PowerPoint)
  • Willing and able to travel extensively within the State of New York and occasionally to other states
  • Eligible to handle sensitive but unclassified materials, including information that is law enforcement sensitive or export-controlled to non-U.S. citizens
  • In consideration of the extensive work the NCSP conducts with the NYS Division of Homeland Security and Emergency Services (DHSES), the applicant must be able to satisfactorily complete the NYS DHSES's background screening and credentialing process prior to employment. This includes a criminal background check.
  • Must be legally allowed to operate a motor vehicle in New York State
  • Applicant must address in their application their ability to work with a culturally diverse population

Preferred Qualifications:

  • A Master's degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization in one of the following areas: Business; Public Health; Political Science; Education; Public Administration; Homeland Security; or Emergency Management. Specialized coursework should include topics related to homeland security, counter-terrorism, intelligence, or emergency management
  • Project management experience

Additional Information:

Professional Rank and Salary Range: Senior Staff Assistant, SL-3

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

To Apply:

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=71091

Application Instructions:

Applicants MUST submit the following documents:

  • Resume
  • Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
  • Writing samples and/or portfolio of work

Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Closing date for receipt of applications: July 3, 2016