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Special Events Coordinator (7284)

Schenectady, NY - Posted on: Thursday 08/25/16


Monday - Friday (occasional evenings and weekends)

Full Time - Benefit Eligible


7:30 am - 4:30 pm

40 hrs per wk, 52 wks per yr


The Special Events Coordinator will market conference services and College meeting facilities to local and national organizations. Duties include: creating marketing campaigns; assisting clients with conference planning; selecting, training and supervising summer staff; scheduling and coordinating room assignments; supervising room set ups; managing support services (a/v and meals); monitoring events; maintaining database and files; negotiating contracts; and handling departmental forecasting, accounts receivable and accounts payable.


Requires an Associate's degree in hospitality management or business management (Bachelor's preferred), with 3-5 years of conference services/event management/planning experience. Must have demonstrated experience in business development and sales/marketing and proficiency in business software applications including: Microsoft Office​, Visio​, ​and 25Live ​scheduling software. The position also requires excellent customer service, organizational​, verbal and written communication skills, initiative to work independently, flexibility to meet shifting work demands​​, safety consciousness and the ability to work with a diverse group of individuals. Working knowledge of sound, lighting and video systems a plus. Weekend and evening work is required, especially in summer months.

To Apply:

Candidates should submit a cover letter, resume and salary requirements.

Please apply via email, U.S. Mail, fax or in person:

Human Resources
Req. # 7284
Union College
807 Union Street
Schenectady, NY 12308

Telephone: (518) 388-6108
Fax: (518) 388-6529
Email: hr@union.edu

Please submit all electronic application materials as a single pdf or doc file.

Union College, founded in 1795, is a highly-selective, independent college. Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology. Union College offers its full-time employees an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity.

Union College is committed to providing access and reasonable accommodation in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s).

Union College’s strategic plan highlights the role of diversity in providing an effective education for the 21st century at the heart of our mission and vision for the College. Diversifying the student body, the faculty, the administration, the staff and the curriculum requires a commitment to honor our mission and advance our goals. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, ability, ethnicity, sexual orientation, gender, gender identity and national origin.