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  7. Editing a Page

Editing a Page

Most pages utilize a WYSIWYG editor in which a user may choose their own formatting and style options.  In special cases some pages are setup with form fields or are built automatically based on the metadata of other content - site owners are informed of these cases in training.

Using the WYSIWYG Editor:

WYSIWYG formatting options are very similar to those found in Microsoft Office or other word processing programs, but some advanced functionality is also included. Advanced users who wish to tweak the content of a page via the HTML code may simply click the HTML toggle icon to edit the code directly.

Adding Metadata

Metadata offers additional information about an asset (e.g. a page/folder/image) that helps to classify or describe the asset.

Display Name and Title are two metadata field available at the top of pages.  These fields are used for navigation, and search results.

  • Display Name is the name which represents the page throughout the live site navigation. For this page, the Display Name is 'Adding Metadata'. The cleanest look is a 1 line navigation item - but this is not always possible.
  • Title is what appears at the top of a user's browser  window or in a tab when visiting the webpage.  It is also used as the linked text when the page is returned as part of our site search. This page's Title is 'CMS: Metadata'.  The Title may be different for the following reason - you may call your homepage 'Home' in the Display Name to simplify your navigation but if your page is returned as part of search results you would want it to be a more specific link like 'Economics Home'.

Saving Drafts

Save Draft allows a user to keep a working/draft copy of a page without worrying if the content will be published before it's finished.  For example, if you wish to update a page but there is a piece of information you are waiting on you can open the original, make the edits you can and save a draft - then when you get the final piece of information you can add that to your draft and overwrite the original.  While you make edits to your draft, if someone publishes the page only the original will be published - not your draft.  Each user's draft is independent, and thus multiple drafts may exist for one asset.

  • To save a draft, select Save Draft at the bottom of the Edit page.
  • When editing a draft, selecting Update Draft updates the draft but does not effect the publishable original page. Select this option when making interim updates, but you do not want the original page to be overwritten yet.
  • When editing a draft, selecting Submit replaces the original page with the current draft version. This is intended for use when all interim updates have been completed.