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Purchasing FAQs

Purchasing Frequently Asked Questions:

What are PO's and when do I use them?
Information on Purchase Orders and detailed instructions on how to process them can be found on the Purchase Order page.  To better understand when you should use a Purchase Order, click HERE.

How do I submit a PO?
POs are submitted through ONESolution. There are three prerequisites:

  • Permission to submit Purchase Orders. Plase fill out an account request form to gain access (Login with your standard Union username and password). This is typically filled out when an employee is hired to a position.
  • ONESolution installed on your computer. The account request should start this process, however you may contact the Helpdesk (helpdesk@union.edu) or Ryan Donelan (donelanr@union.edu) with questions or to request installation.
  • PO Training. Please contact Jessica Hopper (hopperj@union.edu) for PO training. Here is a quick reference guide for creating POs.

How do I get a tax exemption form for a vendor?
Complete information on tax exemption can be found on the Tax Exemption page.

What is the WB Mason website address? How do I order from WB Mason?
The WB Mason link is: https://www23.wbmason.com/default.aspx
Only authorized individuals designated by Account Director(s) may receive WB Mason access and order supplies for their department. Contact purchasing@union.edu to receive access and instructions on using WB Mason. For questions with the website please contact Kim Campbell at kim.campbell@wbmason.com.

What is Union’s Enterprise/National Car Rental account code?
The Union College account code XZ24B51 MUST be used for all bookings with Enterprise and National. Please see Car Rentals for more details.

How do I order Print, Stationery and other materials with the Union College logo?

Please see Print and Stationery for details on how to order.