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INSURANCE AND TUITION PROGRAM ELIGIBILITY

The following is the eligibility requirements for Union College’s insurance programs and tuition benefits. For the purposes of these requirements, “married spouse” means an individual whose marriage to an employee is recognized under New York State law (e.g. Union College recognizes same-sex marriages under New York State laws).

1. Medical/Dental/Vision Insurance Eligibility

Employees: Employees scheduled to work a minimum of 20 hours per week and 660 hours per year are eligible for participation in the medical, dental, and vision insurance programs.

Married Spouses of Eligible Employees: Married spouses of eligible employees will be eligible for coverage. A legally-executed marriage certificate will be required to document eligibility.

Domestic Partners of Eligible Employees:  Domestic partners of eligible employees will be eligible for coverage. Union College’s Affidavit of Domestic Partnership and Financial Interdependence, with supporting documentation appropriate to the criteria used for the affidavit, will be required to document eligibility.

Children of Eligible Employees and Children of Employee’s Married Spouse:  The employee’s or the employee’s spouse’s child (biological child, legally-adopted child or child placed for adoption, stepchild, foster child or a child subject to a legal guardianship court order) will be eligible for coverage until the age of 26. In accordance with New York state law, the eligibility for insured medical plans extends (at full premium rate) to age 29. Birth certificate and legal papers documenting the relationship to the employee will be required to document eligibility.

Children of Employee’s Domestic Partner:  The domestic partner’s child (biological child, legally-adopted child or child placed for adoption, stepchild, foster child or a child subject to a legal guardianship court order) who meets the IRS dependent definition (qualifying child or qualifying relative of the employee or the domestic partner) and lives in the household with the employee will be eligible for coverage until the age of 26. The eligibility for insured medical plans extends (at full premium rate) to age 29. Birth certificate, tax returns, and legal papers documenting the status of the child and the relationship to the employee will be required to document eligibility.

2. Full-time Tuition Benefit Program Eligibility for Children (effective with new July 2011 policy)

Children of Employees:  Four criteria are applied to determine dependent eligibility for children of the employee. To receive the benefit the applying child must:

  • be the employee’s child (biological child, legally-adopted child or child placed for adoption, foster child or a child subject to a legal guardianship court order); and
  • have been in a child/parent relationship with the employee for at least as long as the seven-year eligibility period for the full-time benefit; and
  • be under age twenty-four at the beginning of the academic term for which the benefit is being requested; and 
  • be claimed as a dependent (qualifying child or qualifying relative) on the employee’s or the employee’s spouse’s or domestic partner’s latest federal or New York tax return, and have been so claimed for at least five of the seven years prior to the initial request for the benefit, OR if there are years in which the child has not been so claimed, documentation will be required for those years to demonstrate that the employee is/has been subject to, and complied with, a requirement to provide educational support or child support, or has some type of joint/partial custody arrangement with specified visitation rights.

The employee must provide the relevant documents (birth certificate, legal papers, tax returns, etc.) showing that the above criteria are satisfied prior to the initial request for the benefit. The age requirement must be met at the beginning of each academic term for which the benefit is being requested.

Children of Employee’s Spouse or Domestic Partner:  Four criteria are applied to determine dependent eligibility for children of the employee’s spouse or domestic partner.  To receive the benefit the applying child must:

  • be the employee’s spouse’s child or employee’s domestic partner’s child (biological child, legally-adopted child or child placed for adoption, stepchild, foster child or a child subject to a legal guardianship court order); and
  • have been in a child/parent relationship with the employee for at least as long as the seven-year eligibility period for the full-time benefit; and
  • be under age twenty-four at the beginning of the academic term for which the benefit is being requested; and
  • reside in the employee’s household and be claimed as a dependent (qualifying child or qualifying relative) on the employee’s, employee’s spouse’s, or employee’s domestic partner’s latest federal or New York tax return, and have been claimed as a dependent (qualifying child or qualifying relative) on the employee’s, the employee’s spouse’s, or the employee’s domestic partner’s federal or New York tax return for at least five of the seven years prior to the initial request for the benefit.

The employee must provide the relevant documents (birth certificate, legal papers, tax returns, etc.) showing that the above criteria are satisfied prior to the initial request for the benefit. The age requirement must be met at the beginning of each academic term for which the benefit is being requested.

3. Part Time Tuition Benefit Program Eligibility for Children (effective with new July 2011 policy)

Children of Employees:  Three criteria are applied to determine dependent eligibility.  To receive the benefit, the applying child must:

  • be the employee’s child (biological child, legally-adopted child or child placed for adoption, foster child or a child subject to a legal guardianship court order); and
  • be under age twenty-four at the beginning of the academic term for which the benefit is being requested; and
  • be claimed as a dependent (qualifying child or qualifying relative) on the employee’s, employee’s spouse’s or employee’s domestic partner’s latest federal or New York tax return, OR, if the child was not so claimed, documentation will be required to demonstrate that the employee is subject to, and is complying with, a requirement to provide educational support or child support, or has some type of joint/partial custody arrangement with specified visitation rights.

The employee must provide the relevant documents (birth certificate, legal papers, tax returns, etc.) showing that the above criteria are satisfied prior to the initial request for the benefit. The age requirement must be met at the beginning of each academic term for which the benefit is being requested.

Children of Employee’s Spouse or Domestic Partner:  Three criteria are applied to determine dependent eligibility.  To receive the benefit the applying child must:

  • be the employee’s spouse’s or employee’s domestic partner’s child (biological child, legally-adopted child or child placed for adoption, stepchild, foster child or a child subject to a legal guardianship court order); and
  • be under age twenty-four at the beginning of the academic term for which the benefit is being requested; and
  • reside in the employee’s household and be claimed as a dependent (qualifying child or qualifying relative) on the employee’s, employee’s spouse’s or employee’s domestic partner’s latest federal or New York tax return.

The employee must provide the relevant documents (birth certificate, legal papers, tax returns, etc.) showing that the above criteria are satisfied prior to the initial request for the benefit. The age requirement must be met at the beginning of each academic term for which the benefit is being requested.



December 2012