Historical Records Project Archivist 7338

Schaffer Library

Full Time - Benefit Eligible | Grade LS - Salary Commensurate with Experience |


Reporting to the Head of Special Collections and Archives, the Historical Records Project Archivist (Project Archivist) position is a 15-month, full-time appointment. The Project Archivist will work collaboratively with the staff of the Schaffer Library to bring wider access to the collections by surveying the institutional records and archival collections held by the Library’s Special Collections and Archives Department. The position is responsible for gathering, maintaining and inputting basic descriptive data about the collections into the ArchivesSpace database. The data will be used, both in the future and during the project, to identify needs concerning space planning, collection preservation, records retention, processing and digitizing. The position may also perform basic arrangement and description of selected collections under the direction of the Head of Special Collections and Archives. The Project Archivist will oversee student workers, and is expected to follow accepted archival principles and standards for manuscript and archival handling and descriptive practices.


The position requires an ALA accredited Master’s Degree in library or information science with a concentration in archives or equivalent, a minimum of 2 years of professional experience working in an archival setting preferably in a college or university, and a solid understanding of manuscript and archival records handling and descriptive practices. Also required is an in-depth understanding of and experience with library and archival information systems such as ArchivesSpace, Archivists Toolkit or related collections management software, experience with spreadsheet and database software such as Excel, Access, MySQL, broad historical research and analytical skills, effective writing skills with attention to detail, and the ability to lift up to 40 lbs. Preferred qualifications include: A background in U.S. history or American Studies, experience supervising student employees, ability to plan, manage and coordinate complex projects to meet deadlines, ability to work independently and collaboratively with colleagues and members of Union College community, ability to tolerate ambiguity and be adaptable to a work setting in which interruptions or scheduling changes are common, a commitment to diversity, inclusiveness, and safety.


Please apply via email to: hr@union.edu. Application materials, including cover letter, resume and/or Employment Application should be submitted as a single pdf or doc file.

Please remember to include the Req. # 7338 and/or position title in the subject line.

For questions or if necessary to submit a paper application, contact:

Union College
807 Union Street
Schenectady, NY 12308
 (518) 388-6108
 (518) 388-6529

Union College, founded in 1795, is a highly-selective, independent college. Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology. Union College offers its full-time employees an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

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