Administrative Assistant 7352


Full Time - Benefit Eligible | Grade CSV | Mon - Fri, 8:30 am - 4:54 pm | 37 hrs per wk, 52 wks per yr |


The Administrative Assistant provides general secretarial and office management services to Union’s Economics Department. Responsibilities include: overseeing and reconciling budgets and providing assistance to individual faculty in managing their research accounts, answering, screening, and directing phone calls, greeting visitors, creating and maintaining an organized filing system, maintaining an effective Economics Department web page, managing logistics for all department events, collecting and maintaining confidential material for reappointment reviews and tenure reports and for faculty annual and tri-annual reviews, providing full support in the faculty hiring process, and providing support in collecting program data and compiling course folders for accreditation and external reviews. The Administrative Assistant will also maintain all the necessary supplies and equipment, manage the building mail distribution and copier, and assist other departments in the building as needed.


High school diploma and three to five years of secretarial experience, preferably in an educational environment (Associate’s or Bachelor’s degree preferred), extensive computer skills including knowledge of Microsoft Office, Equation Editor, Google Apps (i.e. Gmail, Google Calendar and Google Docs), as well as web site maintenance software and PageMaker or similar software for creating newsletters, is required. The selected candidate will demonstrate an ability to display appropriate courtesy, tact, discretion and patience, possess the maturity and interpersonal skills to understand and manage situations involving students, parents, faculty, staff, alumni, and outside visitors, and possess the ability to work with various personality types and people of diverse backgrounds. Candidates must be able to work independently under general supervision in a flexible work environment, have excellent verbal and written communication skills, and be safety conscious.


Please apply via email to: Application materials, including cover letter, resume and/or Employment Application should be submitted as a single pdf or doc file.

Please remember to include the Req. # 7352 and/or position title in the subject line.

For questions or if necessary to submit a paper application, contact:

Union College
807 Union Street
Schenectady, NY 12308
 (518) 388-6108
 (518) 388-6529

Union College, founded in 1795, is a highly-selective, independent college. Located in the Capital District of New York State, Union is known for its distinctive blend of the liberal arts and technology. Union College offers its full-time employees an exceptional benefits package that includes medical, dental, and vision insurance, life and disability coverage, a generous retirement plan and tuition remission.

Diversity at Union College

Union College is an equal opportunity employer and strongly committed to student and workforce diversity. Increasing diversity on campus is a critical priority for Union, one that is integral to our mission of preparing students for a globally interconnected world. Union provides a blend of intellectual, social and cultural opportunities to facilitate the integrated academic, social and personal development of a diverse community. We value and are committed to a host of diverse populations and cultures including, but not limited to, those based on race, religion, disability, ethnicity, sexual orientation, gender, gender identity, national origin and veteran status. Union College is committed to providing access and will provide reasonable accommodation in its application process to individuals with disabilities that request such accommodations.

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