Union Where You Are: Plans for 2020-21

COVID-19 Union Visitor and Gathering Guidelines [Updated April 29, 2021]

The health and safety of the Union College community is our top priority. One method of decreasing density and thereby increasing the safety of our community is by continuing to restrict visitors to campus.

A visitor is defined as any individual entering Union College property who is not an employee (faculty or staff), long-term vendor (e.g., food service) or a currently enrolled student.

Until further notice, Union College campus indoor spaces, facilities, and buildings are open only for official business and are not open to the general public with limited exceptions described below.

The following categories of Visitors are permitted on Union College property provided they have been approved as provided in “Requirements for Visitors” below.

Personal Visitors

Personal visitors, including family members and friends of students or employees, are not allowed inside campus buildings or residence halls.

Contractors, vendors and suppliers of goods and services to be delivered to or performed on campus

All contractors, vendors and suppliers must follow College COVID-19 safety guidelines and develop written site-specific COVID-19 safety plans for projects on campus that comply with all federal, state, and local requirements before work can begin. All contactors, vendors and suppliers will be required to have their written, site-specific safety plans reviewed and approved by Environmental Health and Safety prior to beginning work on campus. Contractors who employ subcontractors are required to ensure that their subcontractors, if any, comply with this requirement.

Prospective students

Prospective students and their families are allowed to visit campus as part of an event held by the Admissions office or by the athletic department. Admissions’ visits are primarily held outdoors with indoor components of the visit lasting for fewer than 15 minutes at a time. Tours during admissions’ visits use pre-approved routes. When indoors, visitors are asked to continue to comply with policies on mask use and distancing and to refrain from talking while indoors. In addition, visitors to admission events pre-register to assure compliance with capacity limits on campus, which are greatly restricted due to COVID-19. Indoor portions of events have required seating that assures appropriate physical distancing is always maintained as well as a log for contact tracing, if needed.

Requirements for Visitors

Prior to arriving on campus
Union is required to have a continuous log of visitors as required by the NYSDOH guidance for higher education during the COVID-19 public health emergency. Employees who are responsible for scheduling a designated visitor to campus must contact the person in their department who is responsible for managing the department's Visitor and Attestation Form and log to request a copy of the department's form.

The Union College employee (campus contact) who is designated to manage the visitor approved to be on campus must email a copy of their department’s Visitor & Attestation Form to the visitor and request they complete it on the day they’ll be on campus, prior to arriving on campus. If the visitor does not have access to the electronic form, the campus contact must provide a paper copy for the visitor to complete upon arrival.

All responses will be stored in the shared drive and managed by EHS.

Confirm the date(s) the visitor will be on campus and remind the visitor they must not come to campus if they are experiencing new or unusual health symptoms that day.

Provide contact information in case the visitor becomes ill before or during their campus visit. This includes the name and telephone number of the campus contact, and Campus Safety (518) 388-6911.

When on campus

  • Upon arrival, the campus contact must confirm they have received the completed Visitor Information & Attestation form
  • Review face covering, social distancing and hand hygiene practices with the visitor.
  • Ensure the visitor has campus contact information in case they have questions or start to feel ill while on campus.
  • At the end of the visit, the visitor should check out with the campus contact and report if any other locations were visited during their time on campus.

Indoor and Outdoor Public Gathering Guidelines

The College will allow limited visitors to attend outdoor events. These events will be required to follow the same principles as Admissions events with limited capacity, pre-registration required, and strict adherence to mask and distancing policies on campus. The number of individuals allowed at an event will be based on the venue location and the maximum capacity. If you are booking an event and want to check capacity, please see Spring 2021 column in the event spaces table (login required).

Athletic Events

Union College is currently following the Liberty League guidelines for the Spring 2021 season. Until further notice, only members of the campus community, including staff and students, are allowed and encouraged to attend outdoor athletic events while adhering to all COVID-19 protective measures. Daily health screening, masks and social distancing are required. Off-campus spectators are not allowed. Union College will continue to monitor whether New York State issues revised guidance for spectators at college athletics events.

Club sports on campus are allowed to return to play in a manner that is consistent with the Liberty League guidelines for the spring season. If leagues decide to resume competition in the spring, clubs will be required to adhere to all of the same protective measures as intercollegiate athletics.

College Events

[Added 4/29/2021]
For outside events on campus that will include food and beverage service please follow the guidelines provided in the Union College Policy for Food Service at Outdoor Events.

Based on recent revisions in New York State, effective 4/2/21, event, arts and entertainment venues can reopen at 33 percent capacity, up to 100 people indoors and up to 200 people outdoors. If all attendees present proof of a negative test prior to entry, capacity can increase up to 150 people indoors and up to 500 people outdoors. Social distancing and face coverings will be required by all attendees, as well as strict adherence to all applicable Department of Health guidance.

Any additional questions about access to campus by other Visitors not described in this policy should be submitted to ehs@union.edu.