One of many actions the College is taking to reduce the risk on campus is requiring students, faculty and staff on campus to complete a daily health attestation. The College is using the emocha Health app and web portal to support students and employees in completing the daily health screening and documenting any symptoms they may experience. The emocha Health app will allow Health Services (for students) and Human Resources (for employees) to regularly monitor the symptom information provided by students and employees, and help ensure faculty and staff entering campus are symptom-free. The app does not record or store location data, and is not a tool for contact tracing.
Each day they are on campus, students and employees must self-monitor for COVID-19 symptoms using the emocha Health app or web portal:
- Residential students: must complete daily health screening 7 days a week
- Students living off-campus and commuter students: must complete the daily health screening 7 days a week
- Remote students: remote students do not have access to the in-person campus community and therefore do not need to complete the daily screenings
- Employees: must complete the daily screening each day prior to arrival on campus
Access to emocha
The emocha daily health screening tool is accessible by the following:
- Mobile app - iPhone, Android
- Web portal
- Phone: (240) 343-9222 - (limited to those who don’t have access to the app or web portal)
Employees who do not have access to a mobile device or a computer should speak with their supervisor, who will help arrange access in order to complete the daily health screening.
Instructions on how to download the app and how to use the web portal will be sent to all students and employees via a registration email from emocha Health. Please consult the following guides for additional information on download or operation of the tool:
Completing the Daily Health Screening
Once you have downloaded the mobile app, accessed the web portal or called the dedicated phone number, students and employees will be guided through:
- Answering the symptom-related and COVID-19 community exposure questions.
- Please note: If you are experiencing symptoms that are consistent with symptoms you normally experience (e.g. coughing or sneezing due to seasonal allergies) you need not report those in the daily attestation. If you have any doubt about your symptoms, please feel free to document them in the app and discuss with Health Services (students) or Human Resources (employees).
- Recording your temperature.
- Recording a video (if necessary). Those reporting symptoms will be asked to complete a very brief video to explain or share a bit more about the symptoms. Example: “I have allergies and this is normal for me.” Or “my symptoms appear to be getting worse, please let me know where I should go for medical attention.”
- Submitting your information.
Upon submission of the daily health screening, you will be able to access your digital badge.
Students will receive reminders seven days a week at 8 a.m. via app notification and/or email. Employees will receive reminders Monday-Friday at 8 a.m. via app notification and/or email. Please note that employees who work on weekends must complete the daily health screening via app, web portal or phone number each day they are at work; employees will not receive reminders on the weekend.
The combination of data entered related to temperature, symptoms and exposure determines the color of the digital badge.
- Green Badge: Indicates that you are able to be on campus and participate in campus activities.
- Green Badge with yellow thermometer: Indicates the individual has not reported concerning symptoms or contact but they did not record their temperature. The individual is allowed to participate in campus activities but should make every effort in the future to register a temperature.
- Yellow Badge: Indicates a concerning result based on your responses. Students are asked to stay in their residence hall or at home if they receive a yellow badge. Employees should not report to work and contact their supervisor. If an employee is on campus and receives a yellow badge, they should alert their supervisor to make plans to leave campus. If an employee’s supervisor is not available, the employee should contact Bonnie Mortensen-Szczerba at (518) 388-6436 or Gwen Pulvirent at (512) 797-9543.
- Individuals receiving a yellow badge will receive text messages or phone calls from the emocha Care Team, Union College Health Services and/or Union College Human Resources to discuss their status and/or provide further instruction.
- Gray Badge: Indicates that you have not completed the daily health screening for the day. Those with a gray badge are not cleared for campus activity and must complete the screening before engaging in any campus activities.
Use of Badges for Entry
When classes are in session, badges will be used, at times, to grant access to select spaces on campus.
- Prior to entering the Reamer Campus Center, Alumni Gym and Schaffer Library: Trained personnel will be stationed at entrances to these spaces to ensure that individuals have completed and cleared the daily health screening. Students, faculty and staff will be required to produce their badges upon entry during peak times of the day.
- In class: Students and faculty will visibly display their daily badges to each other prior to the start of each in-person class session.
- Prior to attending an in-person event: The College reserves the right to assign trained personnel to check badges at the entrance to an event space.
Uploading Vaccination Records
We ask all students and employees to record your COVID vaccinations by uploading an image or pdf of your vaccination record using the emocha app or website. See the emocha instructions to learn more about upload options. Please note that if you got one of the vaccines that requires two doses, you will need to record each dose separately in emocha.
- If you are unable to get a COVID-19 vaccine, you may enter this information in emocha as well. Follow the same steps in the instructions above, enter your name and then select the option “I will not be vaccinated” under the “Have you been vaccinated?” question.
If you need assistance uploading your vaccination record, please contact emocha at (240) 343-9222 or firstname.lastname@example.org. If you would like to speak to a member of the Human Resources team, please contact Gwen Pulvirent at email@example.com or Bonnie Mortensen Szczerba at firstname.lastname@example.org. Students who have questions can email Health Services at email@example.com.
Protecting Your Information
The emocha solution is HIPAA-compliant, meaning the data is secure and shared with Health Services (students) and Human Resources (employees). The College maintains strict confidentiality of all protected health information. For more information on emocha’s security practices, please review the emocha HIPAA Statement and additional privacy and security information.
Health Services will monitor students to ensure those with symptoms are encouraged to make an appointment or stay at home. Health Services will not share the information you provide unless we are asked to do so by the New York State or county Department of Health. Students with questions about the ways in which Health Services will monitor this information are encouraged to reach out to:
- Angela Stefanatos, director of Health Services, at firstname.lastname@example.org
- Susan Manchester, associate director of Health Services, at email@example.com
For employees, Human Resources will not share the information you provide unless we are asked to do so by the New York State or county Department of Health. The information you share will be used to monitor your health and employee compliance with this important aspect of our health and safety protocols. Employees with questions about the ways in which Human Resources will monitor this information are encouraged to reach out to:
- Bonnie Mortensen-Szczerba, interim Human Resources associate, at firstname.lastname@example.org
- Brittany Rapp, assistant director, Benefits & Employee Engagement, at email@example.com
Committing to Keeping our Community Safe
Each member of the campus community has an obligation to stay at home or stay in their residence if they are displaying symptoms. Anyone experiencing symptoms should NOT go to work on campus or attend in-person classes or activities.
As a reminder, in addition to completing the daily health screening, all members of our community are expected to follow all other health and safety protocols, including social distancing and wearing appropriate face coverings. Doing so will ensure a healthy community.
Thank you for doing your part to keep our community safe.