Transcripts and Grades

IMPORTANT: The Registrar's Office will be closed from 4:00pm on Wednesday December 24th until 8:30 am on Monday, January 5th. No transcripts will be prepared during that time. If you anticipated needing official transcripts before the new year, read the procedures below on How to order transcripts.

For transcripts to be sent before the holiday break, orders must be received in our office by Monday December 22nd. After that, transcripts will next be sent on Monday, January 5th.

How to order transcripts:

Union College has authorized the National Student Clearinghouse to provide transcript ordering via the Web.  You can now order transcripts using any major credit card.  Your card will only be charged after your order has been completed.

Transcripts can be ordered via the web 24/7 through the National Student Clearinghouse. This site will walk you through placing your order, including delivery options and fees.  You can order as many transcripts as you like in a single session.  A processing fee will be charged per request.  Order updates are available via mobile text message and will also be emailed to you.  You can also track your order online using your email address and order number.

Your signed consent may be required to fulfill your transcript order.  For your convenience, a consent form will be generated for your order that you can approve instantly online or return via fax, mail, or as a scanned email attachment.

If you are a current student, you can order transcripts online through our secure portal, Webadvising  via the NSC Student Self-Service link using your student login and password.

Requests for transcripts of graduate-level work must be submitted in writing to Union Graduate College, 80 Nott Terrace, Schenectady, NY 12308.  Questions about graduate transcripts should be directed to 518-631-9845.

Grades

Final end of term grades are available for all current active students via the web at https://webadvising.union.edu/. In addition, copies of grades will be issued to the parent or guardian of students only at the written request of the student. Because of questions of confidentiality, as well as the requirements of the Family Educational Rights and Privacy Act of 1974, grades will not be released over the telephone nor will they be emailed.

Incomplete Course Work

Students must submit all work for a course not later than the closing hour of the last scheduled final examination period of each term, unless the instructor has set an earlier deadline. A grade of "Incomplete" may be requested only for extenuating circumstances beyond the control of the student, and the instructor's approval must be obtained. Both student and instructor must complete the appropriate form. This form is to be filed with the Registrar's Office when final grades are turned in. Incomplete Grade Request Form

When an "Incomplete" is granted, the course work must be completed not later than two weeks after the last day of the examination period of the term in which the "Incomplete" was granted. Course work not completed within the allotted period of time will be assigned a failing grade unless an extension of the incomplete is granted by the Dean of Studies in consultation with the instructor.

Grade Changes

Grade changes will only be made when there is clear evidence of a clerical or mathematical error in calculating the grade. All grade changes must be submitted in writing to the Registrar's Office by the faculty member responsible for grading the course and must include the written approval of the department chairperson. Grade changes for more substantive reasons must be approved by the Subcouncil on the Academic Standing of Students.