California State Laws & Resources for Fully Remote Employees

This page provides essential information regarding key state-specific labor laws, employee rights, and compliance requirements. Our goal is to ensure you have easy access to the necessary documents and information to understand your rights and obligations while working remotely in California.

As a fully remote employee, you are responsible for ensuring the correct amount of federal and state income tax is withheld from your paycheck.

• Federal Income Tax: Completed in Workday via the 'Complete Federal Withholding Elections' task.

• State Income Tax: Completed in Workday via the 'Complete State and Local Withholding Elections' task. If you do not submit this form, your witholdings will be withheld at the default rate.

• Bereavement Leave
• Civil Service and Air Patrol Leave - Employee may take at least 10 days per calendar year of unpaid Civil Air Patrol leave to respond to emergency operational missions
• Disability Insurance Provisions Brochure
• Domestic Violence Leave
• Organ, Bone Marrow and Blood Donor Leave
• Paid Family Leave Benefits (DE 2511)
• Paid Sick Leave
• San Francisco Paid Parental Leave
• Various Leave Rules (i.e. Jury Duty, Literacy Leave, School Appearance Leave, etc)

• California Workplace - Know Your Rights
• Fully Remote Employee Expense Reimbursement Policy Addendum
• Health and Protection on the Job
• Labor Law Poster English
• Labor Law Poster Spanish
• Minimum Wage
• Notice to Employees - Injuries Caused by Work
• Notice to Employees: Unemployment Insurance/Disability Insurance/Paid Family Leave (DE 1857A)
• Notice to Employees: Disability Insurance/Paid Family Leave (DE 1858)
• San Diego Minimum Wage, Paid Sick Leave (Multilingual)
• San Francisco Minimum Wage, Paid Sick Leave, Family Friendly Workplace Ordinance, Health Care Security Ordinance, Fair Chance Ordinance, Paid Parental Leave, Salary History (Multilingual)
• San Mateo Minimum Wage (Multilingual)
• Survivors of Violence and Family Members of Victims Right to Leave and Accommodations
• Voting Leave
• Whistleblower Rights
• Workplace Violence Prevention Program - Section 602 of the Employee Handbook

Worker's Compensation coverage extends to remote employees who suffer a work-related injury or illness while performing their job duties. For an injury to be covered, it must arise out of and in the course of employment. Workers' compensation claims must be reported to Campus Safety at 518-388-6911 within one business day of the accident. HR will follow up for information to file the claim.

• Workers' Compensation Certificate

If you become unemployed through no fault of your own and meet eligibility requirements, you may be able to claim Unemployment Insurance Benefits through the California Employment Development Department website.

• For Your Benefit, California’s Program for the Unemployed (Form DE 2320)

Important Note: This information is a summary and is subject to change. For complete details and the most current regulations, please refer to the official California Department of Industrial Relations (DIR) website and consult with Union College's HR and Payroll departments for specific guidance.