Student Conference Travel Grants

You must be enrolled, or plan to be enrolled, in a senior thesis or project, Scholars project, research independent study, or research practicum (usually in the third term of the practicum).

The proof of acceptance can be a copy of email received from the conference organizers indicating that your work (presentation, poster, abstract, or paper) has been accepted. It should at a minimum the name of the meeting, the title of your work, and your name as an author of the work.

In the case of large, multi-student projects, it is possible for more than one student to receive funding to attend the conference. It must be clear that each student has made an equivalent contribution to the work and that all are participating in the presentation.

• Terms abroad are not eligible for SCTG travel funding.
• Engineering competition design teams are ineligible for individual SCTG funding. However, funding for such teams is available from the Dean of Engineering’s Office.
• If you traveling to perform research rather than present it, you should instead apply for a Student Research Grant.

If, in the past, you received a Summer Research Fellowship from the UGR Office, but did not complete an exit survey and a final report, if it was required by your mentor, you are ineligible for SCTG funding.

• In-Person Conferences: We accept applications to cover conference attendance. This can cover registration fees, travel, lodging, and meals, to a maximum of $500 per student per academic year (July 1 to June 30).
• Virtual Conferences: We accept applications to cover “virtual conference” attendance. This can cover registration fees ONLY, to a maximum of $200 per student per academic year.

Applications, which must included an itemized summary of expenses and proof of acceptance, may be submitted at any time, but it should be completed at least one month before any fees associated with your conference travel need to be paid, this includes registration fee deadlines.

Please read through the College's the Travel Policy. The College pays reasonable expenses incurred for ground and/or air transportation. It is expected that students will avail themselves of the most economical and reasonable method of transportation, e.g., taking public transportation rather than taxis. At most $45 can be spent on meals per day.

Work with your research advisor complete the Off-Campus Travel Application before you travel and ensure that you comply with Union College’s “Policy for Traveling Off-Campus with Students“.