Academic Affairs

Course Proposal Guidelines

Due Dates for Permanent Course Proposals

Permanent course proposals are due by the end of the second week two terms prior to the course's first offering. The Academic Affairs Committee meets once a term to review and approve permanent course proposals submitted by the deadlines listed below.

September 24, 2021 for courses to be taught in Spring 2022 or later

January 14, 2022 for courses to be taught in Fall 2022 or later

April 8, 2022 for courses to be taught in Winter 2023 or later

Upon submission, one-time proposals are reviewed by the Dean of Academic Departments and Programs, with the recommendation to 'Approve' or 'Decline' the proposal.

Submission Guidelines

  • The Formstack platform requires the course proposal form to be completed in one sitting. All documents are required at the time of submission.
  • Faculty/submitter must contact Al Sacco at saccoa@union.edu to obtain a number for a new course.
  • For questions about the content of your proposal, logistics, deadlines, or General Education forms, email courseproposals@union.edu.
  • Attach a detailed course syllabus that includes student learning objectives, the Common Curriculum learning outcomes, a list of textbooks and/or assigned readings, a list of weekly or daily topics, grading criteria, and sample problems for QMR and SET course proposals.

Review and Approval Process

Each Approver will receive an email via FormStack notifying them that there is a proposal to be reviewed. The email will come from Course Proposals <noreply@formstack.com>" with the subject format "Course Proposal Submission #xx - Workflow step X has been assigned to you".

As an approver, you will have to log in to FormStack with your Union College username and password to complete your assigned workflow step.

The proposal does not move to the next step in the workflow until the previous step is completed.

Step 1: Department Chair

Step 2: Director of Interdisciplinary Programs

Step 3: Additional departments and programs listed

Step 4: Additional components (General Education and International Programs)

Step 5: Dean of Academic Departments and Programs (final approval)

After the proposal has received final approval, a copy of the proposal will be emailed via Formstack to the submitter, approvers, and the registrar's office.

Approver Permissions and Workflow

Department Chair: approve (no changes required), approve (changes required), or decline

If the proposal is approved, it will move on to the next approver. If the proposal is approved with revisions, it will be sent back to the submitter with *comments* for revisions. The proposal is then resubmitted to the department chair for approval. If the proposal is declined, an email notification is sent to the submitter and no further actions are required.

Director of Interdisciplinary Studies: approve (no changes required), approve (changes required)

If the proposal is approved, it will move on to the next approver. If the proposal is approved with revisions, it will be sent back to the submitter with "comments" for revisions. The proposal is then resubmitted to the Director of Interdisciplinary Studies for approval.

Additional Departments/Programs and Components (General Education and International Programs): approve or decline

Additional departments/programs and components can only approve or decline a proposal. The proposal moves on to the next approver whether it is approved or declined.

'Comments' from approvers will remain as part of the proposal and will be visible to all participants.

Approver Instructions

Click on the link in the email notifying you there is a pending proposal. You will be asked to log in to Formstack using your Union username and password.

Review the completed form. As an approver, it is imperative that the proposal is reviewed promptly so it can move on to the next approver.

After reviewing the proposal, either 'Approve' or 'Decline' the course proposal by selecting the appropriate option at the bottom of the form.