Faculty Manual Proposals or Modifications

Appendix I - Random Sampling

No vote required. FEC consulted and adopted May 2017.

Section II-II-D: Reappointment Prior to Tenure Review

No vote required. FEC consulted and adopted July 2017.

Section IV-X-D: Benefits Committee Membership

Section IV-VI-D: Faculty Review Board

Section II-IX-C: Procedure for Dismissal and Sanctions

February 21, 2017: approved at the General Faculty Meeting

Appendix VI (Evaluation Criteria and Review and Promotion Procedures for Librarians)

No vote required. FEC consulted and adopted October 2016.

Section VI-X (Library Services)

No vote required. FEC consulted and adopted October 2016.

Minor wording changes to Section II-V-1 (Review of Visiting Faculty) and Appendix V (Letter to Promotion Referees)

No vote required. FEC consulted and adopted September 2016.

Honor Code Policy (Section III-IV)
- Summary of Changes, Revisions in Track Changes, Final Revised Policy

May 17, 2014: Approved at the faculty meeting.
May 24, 2016: Approved by the Student Forum.

Section II-I (Faculty Ranks and the Criteria for Promotion)
- Summary, Revisions in Track Changes, Final Revised Policy

April 26, 2016: Approved at the faculty meeting;
May 23, 2016: Approved by the President, VPAA, & Board of Trustees.

Section IV-IV-A (AAC Representation)

January 26, 2016: Approved at the faculty meeting.

Section IV-X-B (Typographical error)

February 19, 2016: Proposed by FEC and accepted by VPAA.

Section IV-X-D (Benefits Committee Chair)

May 17, 2016: Approved at the faculty meeting.

Section II-VIII (Outside Work)

No vote required. FEC consulted and adopted February 2016.

Indemnification Policy (Section V-VIII)

No vote required. FEC consulted and adopted October 2015.

Benefits for Unpaid Leave of Absence (Section I-VI-C)

No vote required. FEC consulted and adopted October 2015

Retirement Plan Contributions for Prestigious Grants Direct Payments (Section II-VIII-C)

No vote required. FEC consulted and adopted October 2015

Reporting Obligations for Sexual Assault (new insertion - Section V-IX)

No vote required. FEC consulted and adopted October 2015

Smoke/Tobacco Free Policy (new insertion - Section V-XIV)

No vote required. FEC consulted and adopted October 2015.

Changes to Titles and Offices to Appropriately Reflect Campus Organization:
- Director of Student Services to Director of Student Support Services (Section III-III)
- Dean of Undergraduate Education to Dean of Studies (Section III-III)
- Office of Diversity and Affirmative Action to Office of Diversity and Inclusion (Sections V-VIII and V-VIII); Senior Director of/for Campus Diversity and Affirmative Action Officer to Chief Diversity Officer (Sections II & IV)

No vote required. FEC consulted and adopted September 2015.

Reorganization of Faculty Manual

No vote required. FEC consulted and adopted November 2014.

Revisions to Policy Against Prohibited Discrimination, Harassment, Misconduct (Including Sexual Assault, Stalking, And Relationship Violence), Bias Activity And Retaliation and Title Ix Statement And Title Ix Coordinator And Deputy Coordinators (Sex Discrimination, Harassment, And Assault)

No vote required. FEC consulted and adopted March 2015.

Revisions to wording on Promotion to Senior Lecturer (Section II-II-A-5-C)

No vote required. FEC consulted and adopted February 2015.

Updated Links to Benefits Information (Section I)
Sabbaticals for Shared Tenure-track Positions (Section II-III-B)
Cohort Assignments for Merit Reviews (Section II-XV-B-1)
Grievance Policy (Sections II-XVIII & II-XIX)
Dismissal Policy (Section II-XIII-B-1)
Declination of Salary or Stipend (Section VI-VI)
Whistleblower Policy (Section VI-XIII)

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted November 2014.

Changes to the Faculty Constitution
(original agenda)
Item 1: reduce the number of junior faculty to serve on the FRB (Section IV-VI-A)
Item 2: expand eligibility pool of junior faculty to serve on the FRB (Section IV-VI-A)
Item 3: correct error in wording (Section IV-VI-C)
Item 4: remove junior faculty members of FRB from serving on reappointment reviews (Section IV-VI-C)
Item 5: allow junior faculty to participate in reappointment reviews (Section IV-VI-C)
Item 6: change membership of Liaison Committee on Study Abroad (Section IV-XVII-A)

September 16, 2014 Faculty Meeting
(summary of voting results)
Item 1: Approved
Item 2: Approved
Item 3: Approved
Item 4: Not Approved
Item 5: Approved
Item 6: Approved

May 27, 2014: Approved unanimously at the faculty meeting.

April 8, 2014: Approved unanimously at the faculty meeting.

Policy on Acceptable Use of Information Technology Resources (Section VI)

No vote required. FEC and senior staff consulted. Adopted August 2013.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted May 2013.

Drug-Free Workplace and Drug/Alcohol Policy (Section VI)

No vote required. FEC consulted in July 2010.

Changes to the Academic Honor Code (Section III-I-L)

May 28, 2013: Approved unanimously at the faculty meeting.

Name changes to Division I, Division III, and Division IV(all relevant sections in the faculty manual).

April 16, 2013: Approved unanimously at the faculty meeting.

Formation of the Liaison Committee for Campus Diversity (Section IV)

No vote required. Established by the President (Stephen Ainlay) in consultation with appropriate individuals and groups. Adopted October 2012.

Update to Section III-G (Examinations) to reflect new Honor Code

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted August 2012.

Honor Code & Honor Code Implementation

Actual vote conducted in 2010-11. Refer to voting results and additional information provided in "Proposals or modifications during 2010-11" below.

Shared Tenure-Track Position Guidelines

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted August 2012.

Added wording at beginning of Section I-IV (Personal Leaves) to assist faculty with identification of relevant policy.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC and Director of Human Resources. Adopted August 2012.

Update of position titles in Sections II, III, IV and VI to accurately reflect academic organization.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted August 2012.

Scientific Misconduct Policy (Section VI-VIII-A)

No vote required. Dean of the Faculty (Therese McCarty), with involvement from the Grants Office, consulted the FEC. Adopted May 2012.

Course Evaluation Form
Proposed Course Form (v31), Lab Form (v31), Existing Class & Lab Forms (2011-12)

April 29, 2011:
55 for the new proposed forms
25 for the current forms

Online Balloting

November 11, 2011:
Question 1: 117 Yes, 5 No, 1 Qualified Yes
Question 2: 115 Yes, 6 No

Triennial Merit Review Form
2009-10 Form, 2011-12 Form

October 26, 2011:
48 for "Form that the FRB proposes using in 2011-12"
27 for "Form used in 2009-10"
1 Abstention, 5 write-in indicating "neither" form

June 2011 Proposal

1) Honor Code & Honor Code Implementation

June 20, 2011 : Recommendation accepted by President (Stephen Ainlay) and Dean of the Faculty (Therese McCarty)

June 17, 2011 : Approved by Union College Faculty (89 Accepted, 24 Rejected, 1 Abstention, 4 Blank)

April 27, 2011 : Approved by Union College Student Forum (12 Accepted, 3 Rejected, 1 Abstention)

Note: A process was undertaken in 2011-12 for the implementation of the Honor Code. During 2011-12 the existing academic honesty policy, as described in the 2011-12 Student Handbook and the 2011-12 Faculty Manual, was still in effect. The Honor Code that was passed in 2010-11 was made effective September 1, 2012 and was incorporated in the 2012-13 Faculty Manual.

2-6) Slate of candidates for at-large committees

June 2011: No vote counts provided for each position

7) Amendment to Section IV-II-E (Criteria for Elections of Faculty Members)

June 2011 : 105 Accepted, 8 Rejected, 1 Abstention, 4 Blank

8) Amendment to Section II-VIII-A (Sabbatical Leaves)

June 2011 : 112 Accepted, 2 Rejected, 4 Blank

Rewrite of Appendix VI and insertion of text in Section II-VII regarding the evaluation criteria, review, and promotion procedures for professional librarians.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted March 2011.

Revisions to Appendix V (Letter to Promotion Referees)

No vote required. Dean of the Faculty (Therese McCarty), with involvement from the FRB, consulted the FEC. Adopted December 2010.

Deletion of text in Section II-XIX-E (Procedures Dealing with Cases of Harassment) due to recent legislative changes.

No vote required. Senior Director of Campus Diversity and Affirmative Action (Gretchel Hathaway) consulted the FEC. Adopted April 2010.

Deletion of superfluous text in Section X-A-5 (Outside Work Policy)

No vote required. Academic Affairs consulted the FEC. Adopted December 2010.

No vote required. Academic Affairs consulted the FEC. Adopted August 2011.

Proposal I-IV

I: Revision regarding the AAC Sub-council on the Standing of Students

May 2010 : 91 Accepted, 5 Rejected, 2 Abstentions

II: Revision regarding the General Education Board

May 2010 : 88 Accepted, 8 Rejected, 2 Abstentions

III: Add language designating the Writing Board as a standing Sub-Council of the AAC

May 2010 : 89 Accepted, 7 Rejected, 2 Abstentions

IV: Add language designating the Sub-Council on Courses and Programs as a standing Sub-Council of the AAC

May 2010 : 88 Accepted, 2 Rejected, 9 Abstentions

Updates to Appendix II (Letter to Students), Appendix III (Letter to Alumni), and Appendix IV (Letter to Referees) as per revised checklist for tenure reviews.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted August 2010.

Revisions and updates to Section I (Salary and Fringe Benefits) along with corresponding modifications to Section II-VIII (Leaves) to maintain consistency between faculty manual and current salary & benefits policy administered by Human Resources.

No vote required. Benefits Committee consulted the FEC and the Dean of the Faculty (Therese McCarty). Adopted in August 2010.

Revised wording in Section II-VI-B-1 from "Junior members may not choose to sign the cover letter if they wish" to "Junior members may choose to not sign the cover letter if they wish". Replacement of all instances of incorrect wording "tenure and tenure" to "tenure" found in faculty manual.

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted August 2010.

Proposal and Modification

Voting Results

Slate of candidates for at-large committees

June 11, 2009 : 106 Accepted, 5 Rejected, 1 Abstention

Faculty appeals of pre-tenure contract renewal and tenure

June 11, 2009 : 96 Accepted, 9 Rejected, 7 Abstentions

Description of Planning & Priorities Group

June 11, 2009 : 105 Accepted, 3 Rejected, 4 Abstentions

Description to the Liaison Committee on Study Abroad

June 11, 2009 : 100 Accepted, 6 Rejected, 6 Abstentions

Title for V.P. of Admissions & Financial Aid

June 11, 2009 : 98 Accepted, 7 Rejected, 7 Abstentions

Prestigious grants leave policy

No vote required. Dean of the Faculty (Therese McCarty) consulted the FEC. Adopted April 2009.

Procedures for review of visiting faculty and lecturers

April 2, 2009 : 104 Accepted, 8 Rejected, 0 Abstentions

AAC recommendations on tenure-track positions

April 2, 2009 : 90 Accepted, 18 Rejected, 4 Abstentions

Establishment of Liaison Committees for Study Abroad and Information Technology

No vote required. Established by President Ainlay, in conjunction with the Conference Committee and in accordance with the procedures laid out in the Faculty Constitution. Adopted September 2008.