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Staff Recruiting Process (Workday)

Swimlane workflow map — 9 phases, 5 roles

Phase Hiring manager VP / leadership VP of HR TAS Workday Phase I Authorization Initiate fill requestPosition identified VP approves roleDept VP sign-off HR sign-off (Darcy)Final authorization TAS assignedRequest forwarded Phase II JD dev. Provide job descriptionCurrent JD submitted Format JDConform to institution format Retrieve from repositoryIf no JD available Distribute templateIf revisions required Phase III Requisition Create requisitionIn Workday Format & price requisitionTAS reviews and sets pay Approval workflowInternal review routes Assigned as recruiterTAS role in Workday Committee agreementSigned in Workday Assign search chair+ committee members Phase IV Posting Review requisitionConfirm full approval Post job"Post Job" task Published tounion.edu careersLinkedInChronicle Higher EdHigherEdJobsDOLIndeed Phase V Review Review applicantsWith committee in system AdvanceMove forward DeclineVia Workday template Internal/referral outreachDirect contact required Pause/freeze searchIf excess qualified candidates Phase VI Interviews & ref. checks Conduct interviewsWith TAS oversight Reference verificationFormal checks by TAS Reference verification(written referencessubmitted in Workday) Phase VII Offer Verbal offer + start dateDelivered to candidate Support offer processTAS coordinates Issue written offer letterIssued by HR via TAS Phase VIII Background screening Backgroundcheck 23A ReviewIf issue found Background clearance~2 weeks timeline Clearance confirmedTAS notifies hiring manager Phase IX Onboarding New employee startsPosition filled Onboarding & follow-upManaged by TAS
Hiring manager
VP / leadership
VP of HR
TAS
Workday
Advance / offer / onboarding
Decline
Workday Update Is Live

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