Communications & Marketing


Spell out the names of states when they stand alone in a sentence.

  • More visually impaired students in New York are receiving special education services this year through Union College.

When using a city and state in a sentence, set off the state with commas.

  • Jane Smith plans to return to Burlington, N.J., to launch the new program this fall.

Abbreviating state names—News Style: Abbreviate the following when they are used with a city:

  • Ala. Ariz. Ark. Calif. Colo. Conn. Del. Fla. Ga. Ill. Ind. Kan. Ky. La. Md. Mass. Mich. Minn. Miss. Mo. Mont. Neb. Nev. N.H. N.J. N.M. N.Y. N.C. N.D. Okla. Ore. Pa. R.I. S.C. S.D. Tenn. Vt. Va. Wash. W. Va. Wis. Wyo.

The names of these eight states should not be abbreviated in running text:

  • Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.

Do not use postal abbreviations unless giving a mailing address.

Abbreviating state names: Non-news Style: It is preferable to spell out state names when they follow the name of a city as well as when they stand alone. Abbreviations may be used in such instances as lists and tables, and postal abbreviations may be used for mailing addresses.