As part of our IT security efforts, a Data Classification Policy was approved by Senior Staff in June 2017 and is effective Fall 2017 for administrative offices. Below are links to the Policy, supporting documents (Procedures and Quick Reference) and a FAQ.
Documentation on how to encrypt Microsoft Word, Excel or Powerpoint files is located on our Help Desk site in the Information Security section of the knowledge base.
Update 7/18/18: New drafts of the Data Classification Policy and supporting documents are available for review. The drafts have been reviewed by the Liaison Committee for Academic Computing and Technology and they have been shared with the FEC at the end of the Spring 2018 term. The drafts are available on Google drive for review by the Union College community and will be discussed in meetings this fall.
Update 6/8/18: We are focusing on getting this right, not meeting a deadline. The final drafts are just getting finished up so we are moving the effective date for faculty to later in this fall. ITS has been working with GreyCastle Security and with the Liaison Committee for Academic Computing and Technology to update the documents. The biggest change we have made is to the classification framework where we are switching from confidential, sensitive and public to risk levels of low, medium and high.
Update 11/27/17: Due to concerns expressed by faculty regarding the implementation of the Data Classification Policy, ITS and GreyCastle are currently working on a new supporting document that will replace the current Procedures and Quick Reference documents. The new effective date for faculty is July 1, 2018. Progress on this work will be updated on this website. ITS will set up mechanisms for sharing drafts of the document and gathering feedback.
Policy and Supporting Documents
Data Classification Policy (September 2017 - Version 1.12) document
Data Classification Policy FAQ document
FERPA Presentation (February 2018) document
Policy on Indemnification of Employees FAQs (February 2018) document
Procedure: Data Classification and Handling (Version 1.14) document
Quick Reference: Data Classification and Handling (Version 1.14) document