Minerva Programs

Living and leading in a Minerva

All rising sophomores, juniors, and seniors eligible to choose their housing assignments for the next Fall are able to apply to live in their Minerva House. In order to get a lottery number for the Minerva lottery, you must complete the Minerva Housing application before the deadline.

2018 timeline for the housing process:

January 28, 2019 – Housing applications made available online

February 15, 2019 – Housing applications must be completed by 5pm (No exceptions)

Winter term Weeks 9 & 10 – Housing applications are reviewed by House representatives (see review and ranking process below)

April 1, 2019 – Minerva lottery numbers released to students

April 4, 2019 at 6:00pm – Minerva housing selection (In person at Memorial Chapel)

Housing ranking process

All applications will be ranked out of 10 total points. Points will be acquired through three different areas.

1. Class Year - (Scored 1-3) rising sophomores get 1, rising juniors get 2, rising seniors get 3.
2. Application - (Scored 0-4) scored by the faculty rep and the student rep of the house you are applying to.
3. Involvement - (Scored 0-4) scored by the faculty rep, student rep, and council chairs of the house you are applying to. This is based on your answer to the last question on the application regarding what events you have gone to or what you have gotten involved with within the house.

Once all applications are given a point total they will then be randomized within each point total. i.e. All the 10s will be randomized, followed by all the 9s, then 8s, and so on. This means that class year is only a small factor in what your housing selection number will be – sophomores could be choosing before seniors. The real emphasis is on your application and your involvement in the house.



Minerva House Coordinator position

Position Description: House Coordinators play a very important role in their Minerva -  supporting residents and the House in general. There is an expectation to affect positively the appearance and presentation of your Minerva on campus, as well as help create a sense of shared community within the House. 

1. Scheduling: House Coordinators are responsible for knowing and keeping track of who reserved which room in your house and when.  Students and Faculty will push space requests to you directly to reserve a room through 25live; you have to know what’s available. Also, your council will be reserving rooms for approved events, so you have to coordinate with them—get information from them and to them on room reservations.

2. Common Space Appearance: House Coordinators are responsible for maintaining the physical order of the common areas— they are required to keep an inventory of furniture and decorations and watch out for theft.  If the furniture is askew, it should be re-arranged.  The common spaces (Great Rooms, TV Rooms, Laundry Rooms) are each house’s presentation to campus—it is expected that House Coordinator's find a way to keep them orderly.

3. Seminar Room: House Coordinator's must monitor their seminar room weekly and inform the Central Office when new markers/erasers/other items are needed.

General Responsibilities

  • Hold one house meeting at the beginning of the year— introduce yourself and have a discussion about shared community
  • At the beginning and end of each year, Room Condition Reports for each room in your house must be completed.
  • Verify a roster for Residential Life for who is living in each room within the first week
  • Report minor damages to facilities (online work order). If life-safety equipment is damaged, or if a potentially dangerous situation arises call campus safety and let the Central Office know as soon as possible.
  • Assist with all safety and security procedures (fire alarms, inspections) and conduct life safety inspections and paperwork each term.
  • Assist with the Minerva Housing Selection process.
  • Attend your council’s weekly meetings.
  • Coordinate summer storage of house owned goods.

Think of your Minerva like a real house. Everyone is renting a room, so everyone shares part of the responsibility for the entire house. You are there to remind residents about this sense of community, sharing the living space, and respecting others. Help your residents to develop a sense of a shared living agreement.


Timeline for applying

  • Monday, January 28 - Application will be open and available
  • Friday, February 8 - Application and all supporting materials due by 5pm
  • Winter Term Week 6/7 - Selected applicants will be contacted to set up an interview
  • Friday, March 9 - Latest date by which applicants will be notified of their status 

Other Minerva leadership opportunities

House Council Chair(s) - NOMINATIONS FOR THIS POSITION DUE FRIDAY 2/8 at 5pm!

The House Council Chair needs to have a good sense for how his or her Minerva House is functioning on an everyday basis.  The House Council Chair will chair House Council meetings and work with other House Council members, the general membership, and the Assistant Director for Minerva Programs to advance House energy, spirit, interaction and reputation on campus.  The House Council Chair will facilitate discussion on the House Council on issues ranging from how the House is used, to involving members in House events, to how it spends its funding.

  • Email Laura Munkres (munkresl@union.edu) by 2/8 at 5pm to nominate yourself or someone else for the House Council Chair election
  • Elections will take place during Week 6

Student Representative - APPLICATION FOR THIS POSITION DUE FRIDAY 2/8 at 5pm!

The Student Representative sits on both the Minerva Council and his/her House Council and is responsible for serving as a liaison between these two Councils.  This position works on the overall direction of the House and plays a key role in developing policies across all Minerva Houses. Student Reps serve one year terms (spring-fall-winter) and have the option to serve one additional year if approved by the Chair of the Minerva Council.  They are selected by the current Faculty Rep and Student Rep of their respective House Council.

  • Applications due to Laura Munkres via email (munkresl@union.edu) by 2/8 at 5pm
    • If you are interested in applying to be the Student Representative of your Minerva House, please submit a letter of interest that addresses the following points to Laura Munkres (munkresl@union.edu). Once applications are collected, the current Faculty Rep and Student Rep for your house will conduct interviews with applicants and select the best applicant for the position.
      • Why you are interested in the position
      • What qualities and/or ideas you will bring to the Minerva Council
      • Your involvement in your Minerva House or your contribution to its ideals through other schools/groups you have participated in
  • Interviews will occur during Week 7 & 8

Other Council Positions

  • Communications Chair - The Communications Chair is responsible for keeping House membership abreast of House activities, news, and important announcements.  This position is responsible for letting the Union community know what is new and noteworthy within the Minervas.
  • Finance Chair - Each house will have a budget of approximately $19,000, and the person in this position will lead the House Council in developing a budget and tracking expenses. The person holding this seat must be familiar with Minerva funding guidelines, ensuring that the House account is kept up to date, all expenditures follow the budget lines originally allocated for the Minerva Houses, and enough money remains in the House budget to assure its continues operation for the remainder of the academic year.  The person in this position also works closely with the Assistant Director for Minerva Programs, periodically reviewing budgets and verifying the use of funds by House members.
  • Elections for Finance Chair, Communications Chair and various other positions will be conducted within each House during Week 7 - Contact your House Council or go to a Council meeting for more information!