Club and Organization Policy
Any organized student group, club, or organization on campus must be recognized by the Student Forum. Any club receiving funding must be open to all members of the student body. This includes participation in activities, meetings, and all functions of said club. No student group will received funding if they are exclusive in nature. While groups that are exclusive may be recognized by the Student Forum they will not be eligible for funding as long as they are exclusive or selective in nature. All policies regarding the expenditure of activity fee dollars can be found in the presidents and treasures handbook which is available in the Office of Student Activities.
The Office of Student Activities employs 10 students who are responsible for providing technical support for events held on campus. The equipment managers learn to operate multiple sound systems including a 16-channel band mixer. These students receive specific training, due to the extensive technical knowledge needed for this job. They help to ensure that events are completely student-run. For more information, please go here.
The Student Forum is advised by the Director of Student Activities and serves as the governing body for students. Members of this group are involved in many College decisions. Elections are held in the spring for the majority of the student body and in the fall for the First-year students. Elections are competitive and create a natural sense of excitement on campus. The Student Forum oversees the operations of all student clubs and organizations. This governing body also oversees the student activity fee, which each student pays along with tuition. This money is allocated to 80 of the 100+ student clubs and organizations. Student Forum meetings are held on a weekly basis when classes are in session, and are open to the student body.
The program board is responsible for the majority of programs on campus. It is made up of several committees including traditional programs, innovative ideas, cultural events, publicity and promotions, and intellectual programs. All of these committees are led by a student president and treasurer. The program board is advised by the Assistant Director of Student Activities.
The 2019-2020 Academic Year will begin with all student clubs and organizations accused of violating a College policy, including but not limited to: athletic teams, Minervas, theme houses, fraternities and sororities, etc., will participating in an Administrative Review until the Organizational Misconduct Board is established in the 2020 Winter Term.
The Administrative Review will involve both the leadership of the club/organization and the designee responsible for the aforementioned club/organization, and will follow the guidelines established in the Administrative Review section of the Student Code of Conduct.
Union College strives to create an engaged community that respects the right of individual free speech and thought while valuing individual difference. The exchange of information and ideas is important to Union College as we believe it opens a dialogue for constructive engagement. The below chalking policy has been designed to promote these efforts while also allowing the campus community to advertise events and initiatives.
Chalking is permitted only on concrete sidewalks. Chalking on buildings is not permitted. Only water-soluble sidewalk chalk may be used. Aerosol spray is not permitted. All chalking must be registered with the Office of Student Activities and be in compliance with the college policies regarding acts of bias. All chalking on campus will be subject to routinely scheduled removal. It is recommended that you check with the Events Office regarding your location prior to chalking. Chalking may be removed unexpectedly or earlier than planned due to facilities renovations, repairs, or other projects.