Financial Services issues checks bi-weekly to vendors and individuals. Payment is initiated by submission of a payment request or purchase order and all checks are sent to payees by U.S. mail. Requests to pick up a check should be included in the payment documentation and approved by the President or appropriate Vice President. Under no circumstances will we permit a vendor to pick up a check from Accounts Payable.
The deadline for each bi-weekly check run is close of business on Thursday prior to the check issue date (see scheduled dates). Checks will be mailed on the Friday following issuance. Any special or late submissions should be hand delivered to Accounts Payable in McKean House with an explanation of the circumstances.
Payments made through Accounts Payable for services rendered may result in the payee receiving an IRS tax form 1099.
Union College Accounts Payable checks are valid for 180 days.
Accounts Payable utilizes Bank of America Paymode-X to replace paper checks and other traditional electronic payments. We are asking our vendors and suppliers to enroll in the service so that all future payments are promptly made electronically. Union College will begin making payments via this method once the vendor has enrolled and has been activated in the service.
Additional information can be found here.
Vendors looking to enroll in Paymode-X can click here to be directed to the enrollment process.