Finance Department

Accounts Payable

Financial Services issues checks bi-weekly to vendors and individuals. Payment is initiated by submission of a payment request and all checks are sent to payees by U.S. mail.

The deadline for each bi-weekly check run is close of business on Thursday prior to the check issue date (see pay dates). Checks will be mailed on the Friday following issuance. Any special or late submissions should be emailed to Accounts Payable in McKean House with an explanation of the circumstances.

Payments made through Accounts Payable for services rendered may result in the payee receiving an IRS tax form 1099.

Union College Accounts Payable checks are valid for 180 days.

Inquiries into payment status or lost checks should be directed to our Accounts Payable Team or (518) 388-6630.

Paymode-X

Accounts Payable utilizes Bank of America Paymode-X to replace paper checks and other traditional electronic payments. We are asking our vendors and suppliers to enroll in the service so that all future payments are promptly made electronically. Union College will begin making payments via this method once the vendor has enrolled and has been activated in the service.

Additional information can be found here.

Vendors looking to enroll in Paymode-X can click here to be directed to the enrollment process.