Finance Department

Journal Entries

The Journal Entry Form can be used for the following purposes:

  • To correct a miscoding of a posted item. Example: a travel reimbursement expense that was erroneously charged to the Office Supplies object code.
  • To transfer funds from one account to another. Example: an interdepartmental charge from Dining Services to move funds from a departmental account to Dining Services.

Forms must be downloaded and filled out in Excel. Please follow these guidelines to submit the file:

  1. Make sure that your debit and credit amounts equal in total.
  2. Send the file via email to and cc the department chair/director of account for both accounts. On the Journal Entry Form there is a box for you to include the justification for the transfer. Detailed backup support must be included with all journal entry requests (e.g. invoice, flyer, email thread, etc.).
  3. The journal entry must be approved by the reviewer.

For detailed instructions please see the Instructions PDF below.